Administrative Assistant

Virtual Administrative Assistant – Plumbing & HVAC | $6/hr | PST

???? Pay: $6 USD/hour
? Schedule: 40 hrs/week | Pacific Standard Time (PST)
???? Location: Work From Home – Philippines Only

About Us
We are a plumbing and HVAC service company serving residential and commercial clients. We are looking for a detail-oriented, organized, and proactive Virtual Administrative Assistant to support our operations team and ensure smooth daily workflows.

Duties & Responsibilities

Maintain accurate timesheets confirmed by GPS tracking

Prepare daily numbers for Team Daily Huddle

Daily input into Installation Tracker

Handle Accounts Receivable outreach via text or email

Address customer concerns in a timely manner with support from the on-site team

Pull installation permits and update the tracker

Register plumbing & HVAC equipment and file spiffs, rebates, and extended warranties when sold

Keep digital files clean & update aged equipment records

Communicate with the on-site team to ensure jobs progress smoothly

Monitor and follow up on outstanding tasks

Prepare simple reports for management

Assist with special projects

Communicate with vendors, suppliers, or customers for status updates

Qualifications

Experience as a Virtual Assistant or Administrative Assistant (plumbing/HVAC/construction industry a plus)

Excellent English communication skills (written & spoken)

Strong attention to detail & organizational skills

Skilled with spreadsheets, trackers, and online tools

Independent worker who meets deadlines

Must have a dual-monitor workstation

Preferred: Fibre internet connection with mobile data backup

How to Apply (Read Carefully)
To prove you’ve read this posting, please include the phrase:
"I want to work for ACORN"
in your cover letter or email subject line.

???? Send your resume, a short cover letter, and a 1-minute voice recording introducing yourself to: [your email]

???? Applications without the required phrase will not be considered.