Real Estate Assistant

Job Title: Real Estate Transaction & Administrative Coordinator (PART TIME OR FULL TIME depending on the skills possessed by the assistant)

About the Role:
We are seeking a highly organized, tech-savvy professional to support a U.S.-based real estate agent with transaction coordination and administrative tasks. The ideal candidate is a self-starter, a creative problem solver, and comfortable leveraging AI tools to streamline workflows. This role requires familiarity with real estate processes, CRM systems, and MLS platforms. We are looking for someone who is positive, hard working, and collaborative, just like we are. The right hire will hopefully become a long-term part of our team.

Key Responsibilities:
- Manage transaction timelines, documents, and communications from contract to close.
- Maintain accurate client and property records in the CRM.
- Organize and manage email.
- Prepare and update MLS listings with accuracy and attention to detail.
- Coordinate with clients, vendors, and other parties to ensure smooth transactions.
- Use AI tools to assist with document creation, marketing materials, and process automation.
- Handle general administrative tasks to support day-to-day real estate operations.

Must-Have Qualifications:
- Proven experience supporting a U.S.-based real estate agent with transaction coordination and administrative duties.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Regular use of AI tools to improve efficiency.
-Proficiency with CRM management.
-Experience working within an MLS platform.
-Excellent communication and organizational skills.

Desirable Additional Qualifications:
- Proficient in Canva for creating marketing collateral and social media assets.
- Familiar with Texas real estate forms.