Executive Assistant to Support CEO & COO (Flexible, All-Round Role)

Hi, this is Tobio's!
We’re looking for a proactive, organized, and highly adaptable Virtual Assistant to support our CEO and COO across a wide range of business and personal tasks. This is a hands-on, behind-the-scenes role where you’ll be involved in many aspects of our growing eCommerce brand — helping keep things running smoothly across teams and making sure nothing falls through the cracks.
This position is ideal for someone who enjoys variety, learns quickly, communicates clearly, and takes pride in staying one step ahead. You'll provide key support across departments and directly to the leadership team.

Key Responsibilities:
- Provide day-to-day support to the CEO and COO
- Coordinate between internal tea ---------- mbers (Marketing, Operations, Customer Support, etc.)
- Prepare agendas, documents, and materials ahead of meetings
- Take detailed notes and follow up on tasks from leadership meetings
- Assist with light HR tasks (e.g. onboarding checklists, organizing team records)
- Support with light bookkeeping and financial tracking
- Help organize business travel and accommodations
- Manage various personal assistant tasks for the CEO & COO
- Jump in and help with a wide range of admin and organizational projects as needed (No two days are the same — flexibility is key!)

Availability & Expectations:
We’re looking for someone who’s genuinely committed and reliable, a partner we can count on.
This means:
- Being available for emergencies or time-sensitive matters, even outside typical working hours (24/7 if required)
- Being reachable on weekends when the CEO, COO, or both are traveling (this won’t be every weekend, but we want to be upfront)
We fully respect your time and work-life balance, and we plan ahead as much as possible. But given the dynamic nature of this role, we’re looking for someone who’s comfortable with a bit of unpredictability when needed, and who thrives in that kind of environment.

Bonus Points if You Have:
* Prior experience as a Virtual Assistant or Executive Assistant
* Comfortable using tools like Google Workspace, ---------- , Notion, Slack, and project management apps
* Familiarity with basic bookkeeping tools (eg. spreadsheets)
* Excellent written and spoken English
* Experience in eCommerce, startups, or fast-paced remote environments
* High level of discretion and confidentiality, proactive mindset with high attention to detail

What We Offer:
- Fully remote, long-term position
- Flexible working hours (as long as deadlines and urgent matters are handled)
- Close collaboration with the CEO and COO — your work directly supports the leadership team
- A warm, international team that values your ideas and initiative
- Opportunities to grow with the company and take on more responsibility over time
- A work culture based on trust, kindness, and autonomy

If you’re someone who thrives in a fast-paced, high-trust environment and wants to be part of a brand with purpose and heart, we’d love to hear from you!