Executive Assistant to Director – Fully Remote (UK Hours)

Companies: Wealth Estate ( ---------- ) & Invictus Property ( ---------- )

Salary: PHP 50,000 / month (Negotiable DOE)
Type: Full-Time – Long-Term
Work Setup: Fully Remote (Work from Home)
Industry: Real Estate & Property Investment
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About the Role:

Wealth Estate and Invictus Property are two fast-growing, UK-based companies in the real estate and property investment sector.

We are looking for a highly experienced Executive Assistant to directly support our Director in managing daily priorities, scheduling, projects, and operational needs.

You must have proven C-suite experience and be comfortable making executive-level decisions on behalf of the Director in a fast-paced, highly structured, and collaborative environment.

This is not an entry-level position — we are only accepting applications from candidates who have already supported senior executives in real estate, property investment, or similar industries.
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Responsibilities

• Manage the Director’s inbox to Inbox Zero standard and prioritize urgent communications
• Schedule and manage the Director’s calendar using Calendly (across multiple time zones)
• Coordinate and track projects using ----------
• Prepare high-quality reports, presentations, and documentation using Microsoft 365 & G Suite
• Manage CRM data and sales tracking in HubSpot & Hyros
• Oversee payment tracking using Stripe
• Create branded materials and visual assets using Canva
• Organize meetings via Zoom & Microsoft Teams, using Fathom for note-taking and follow-ups
• Communicate with stakeholders via WhatsApp and other approved channels
• Anticipate needs, solve problems, and make informed decisions without constant supervision
• Maintain complete confidentiality in all matters
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Requirements

• Proven experience as an Executive Assistant to a C-suite executive (Director, CEO, COO, etc.)
• Experience in real estate, property investment, or a related industry
• Strong English communication skills (written and verbal)
• Mastery of Microsoft 365 & G Suite
• Skilled in ---------- , HubSpot, Hyros, Stripe, Canva, Calendly
• Strong attention to detail, reliability, and adaptability
• Skilled in Inbox Zero management and project coordination
• Ability to work independently in a fast-paced environment
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Personality & Work Style Fit - We’re looking for someone who is:
• Highly organized and structured
• Proactive and resourceful
• A critical thinker and problem-solver
• Comfortable working under pressure while maintaining accuracy
• Collaborative, yet able to work independently
• Discreet, trustworthy, and professional
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Compensation & Benefits

• PHP 50,000 / month (Negotiable DOE)
• 100% Remote – Work from Home
• Long-term, stable role working directly with the Director
• Be part of a growing, ambitious, and supportive team
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Important: Applications without proven C-suite Executive Assistant experience will not be considered.
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How to Apply

Please submit the following via OnlineJobs.ph:
1. Updated resume/CV
2. Cover letter explaining your experience supporting a C-suite executive
3. Examples of past work relevant to this role
4. A 2-minute self-introduction video explaining who you are and why you would like to work for us
Use this subject line: Executive Assistant to Director – [Your Name]

If you are ready to bring your expertise to a role where your contributions have a direct impact, we want to hear from you. You’ll be working alongside a driven Director in a growing, forward-thinking company where excellence is recognized and rewarded. This is your opportunity to be at the heart of decision-making, innovation, and success.

Note: Only applicants who submit all required materials and meet the stated qualifications will be contacted for the next stage.