Highly Experienced Executive Assistant – Full Backend Business Management for Aligned Fitness

YOUR APPLICATION WILL ONLY BE CONSIDERED IF YOU FILL THIS OUT: ----------

???? Highly Experienced Executive Assistant – Full Backend Business Management for Aligned Fitness

Rate: $4–$9 USD/hour (based on experience)
Work Hours: Full-time, long-term position (PST time zone)

About Us
Aligned Fitness is a faith-based online fitness coaching company that helps high-achieving women get lean, build muscle, and become the most confident version of themselves—physically, mentally, and spiritually. We are a fast-paced, high-performance team looking for a world-class Executive Assistant to take full ownership of the backend operations of our business.

This is not an entry-level position. We are looking for someone who has already successfully managed the backend for an online business and can confidently step in to optimize, organize, and execute at a high level from Day 1.

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Role Overview
You will be fully in charge of the backend operations of Aligned Fitness. Your job is to ensure our business runs like a well-oiled machine—tracking every key number, managing every system, and ensuring the CEO can focus entirely on growth and vision.

This role is 100% results-driven. You must be a problem solver, highly organized, numbers-oriented, and capable of building and managing systems without constant supervision.

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Your Key Responsibilities:

Data Tracking & Reporting
* Monitor and track lead generation metrics: new followers, conversations started, conversion rates, ad spend, ROAS
* Track business financials: expenses, profit, sales performance, client retention, payroll, and other key financial health indicators
* Track client success metrics and retention data
* Build daily, weekly, and monthly reports for the CEO and team

Systems & Operations Management
* Organize backend systems for maximum efficiency
* Build and manage tracking dashboards (Google Sheets mastery required)
* Create and refine Standard Operating Procedures (SOPs) for all recurring business processes
* Assist with lead generation setup (funnels, forms, integrations)
* Manage and improve automation workflows in Zapier, Typeform, and other tools
* Ensure all data is accurate, clean, and up to date

Lead Follow-Up & Organization
* Send 20 follow-up and respark messages daily to past leads through Meta Business Suite
* Organize and manage all lead lists for easy tracking and follow-up in our CRM ---------- e
* Ensure no lead is lost and all potential clients are tagged and categorized correctly in our systems

Tools You Must Be Expert In
* Google Sheets (complex formulas, pivot tables, dashboards)
* Math and Data Analysis (accurate reporting and projections - calculating KPIs accurately)
* Zapier (automation building and troubleshooting)
* Typeform (form creation, integration setup)
* Wix (basic website backend edits and updates)
* Canva (simple design for reports and documents)
* Meta Business Suite (messaging)
* ---------- (tracking & organizing leads)

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Minimum Requirements:

* 2–3+ years of experience as an Executive Assistant managing backend operations for an online business (fitness coaching business experience is a big bonus)
* Proven track record in data tracking, financial reporting, lead organization, and system building
* Exceptional attention to detail—nothing slips through the cracks
* Ability to work independently and take complete ownership over your area of responsibility
* Fluent in English (both written and spoken)
* Must be coachable, proactive, and adaptable in a fast-moving environment

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Compensation & Perks:

* $4–$9/hour USD depending on experience
* Full-time, long-term role
* Paid on-time, every time
* Opportunity to work with a high-performing, faith-driven team making a real impact

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How to Apply:
If you are the highly skilled, detail-oriented EA we’re looking for, please follow these steps exactly:

1. Submit your updated resume highlighting your relevant EA experience
2. Create a new Loom video (60–90 seconds) explaining why you would be a perfect fit for Aligned Fitness

* This must be a new recording (not one you’ve sent to another employer)
* You must mention our company name Aligned Fitness in the video

3. Complete the Form application here: ----------

* Your Loom link must be included in the form

Applications without the Loom video and completed form will not be considered.

We are hiring immediately! if you’re ready to take full ownership of backend operations for a growing fitness company, we want to meet you!