Government Contracting & Grant Writing Virtual Assistant (U.S. Market)

We are looking for a proactive, detail-oriented VA with proven experience in U.S. government contracting and grant writing.
You will help identify, prepare, and submit winning proposals for both federal and local contracts as well as private and public grants.
This role will directly impact our ability to secure funding for our company and our clients.

Key Responsibilities
Research and identify government contract opportunities (federal, state, local).

Manage and maintain registrations on ---------- , ---------- , and other procurement portals.

Develop and maintain a contract & grant opportunity pipeline.

Write, edit, and format compliant proposals.

Prepare capability statements and past performance documents.

Track deadlines, submission status, and post-submission follow-ups.

Research grant opportunities aligned with our industry and client needs.

Assist in preparing all supporting documents for grant applications.

Maintain records and reporting for awarded contracts and grants.

Required Skills & Experience
Proven success in winning U.S. government contracts or grants (portfolio or case studies required).

Strong English writing and editing skills.

Familiarity with ---------- , ---------- , and other funding portals.

Knowledge of RFP/RFQ compliance requirements.

Proficient in Google Workspace, Microsoft Office, and basic project management tools.

High attention to detail, ability to meet deadlines, and proactive communication.

Preferred Experience
Working with small businesses, especially in service industries.

Understanding of minority- and women-owned business certifications (MBE/WBE).

Knowledge of funding for training, consulting, or community programs.

Work Hours
Full-time or part-time (20–40 hours/week depending on workload).

Must be available for at least 3 hours overlap with U.S. Eastern Time.

Compensation
$6–$10 USD/hour (depending on experience).

Bonuses for successfully awarded contracts/grants.


How many U.S. government contracts and/or grants have you helped win? List:

Agency/Funder

Amount

Year

Your role

Which Platforms are you good with – Rate your skill (1–10) with:

----------

----------

State/local procurement portals

HelloSkip

Briefly explain how you find the best RFPs/grants for a business like mine.

How do you make sure proposals meet all requirements?

Share one capability statement OR proposal/grant excerpt you’ve created (remove confidential info).

Give me one current opportunity you’d target for my company and why.

How many hours/week are you available and what’s your timezone overlap with U.S. Eastern?