Business Acquisition Seller Contact Support

Title: Virtual Assistant – Business Acquisition Seller Letter Data Processing (Part-Time, Long-Term Potential)

Job Description:
We are seeking a detail-oriented Virtual Assistant to help prepare and personalize seller contact letters for business acquisition outreach.

Initially, this will be a small-scope role of approximately 5–10 hours per month, but we are looking to form a long-term working relationship that can grow over time as our business expands.

This role involves working with PDFs, Excel spreadsheets, and Word documents to produce professional, customized letters and mailing labels. We will provide clear instructions and templates — your job is to follow the process accurately and reliably.

Responsibilities:

Data Access & Entry

Download PDFs of business details from Google Drive (provided by the client).

Extract business information into an Excel table stored on Google Drive (sample rows provided).

Owner Verification

Confirm that the listed contact is the actual business owner using U.S. Secretary of State websites and/or ---------- .

Update the Excel file if the correct owner’s name is different from the one provided.

Letter Preparation

Use the Excel data to update a seller letter template with the correct name, title, and address.

Save each personalized letter as an individual Word document named after the business.

Mailing Label Creation

Insert all business names and addresses into the provided Avery label Word template.

Final Delivery

Save updated Excel files with the current date in the filename and upload to Google Drive.

Notify the client once all letters and labels are ready for review.

Qualifications:

Excellent English reading/writing skills with strong attention to detail.

Experience with Google Drive, Excel, and Microsoft Word.

Strong internet research skills (corporate registry experience is a plus).

Ability to follow detailed instructions exactly.

Reliable internet and consistent availability to meet deadlines.

Trustworthy and able to maintain confidentiality.

Nice to Have:

Prior experience with U.S. business data or lead generation.

Familiarity with data entry for marketing or direct mail campaigns.

Work Hours & Terms:

Initial scope: 5–10 hours per month.

Potential for more work as the role and business grow.

Flexible schedule — tasks can be done at any time as long as deadlines are met.

Long-term role for the right candidate.

To Apply (Please Read Carefully):
Please include ALL of the following in your application:

Your resume.

A short cover letter explaining why you are a good fit for this role.

An example of a data entry or research task you’ve completed (if available).

Your expected hourly rate in PHP.

To show you have read this posting in full, please begin your cover letter with the words “Blue Sky” — applications without this will not be considered.