Superstar VA

Are you a sharp, resourceful, and multi-talented Virtual Assistant ready to level up with a fast-growing tradie business?
We’re on the lookout for a Superstar VA who can juggle admin, socials, quoting, project tracking, and basic bookkeeping — all while keeping things running smoothly behind the scenes.

If you’re organised, proactive, and love being the go-to person who holds it all together, we want to hear from you.

What We’re Looking For:
Admin ninja – you can manage calendars, job boards, and team comms with your eyes closed
Detail-focused operator – timelines, paperwork, and project notes are always tidy and on point
Social-savvy communicator – you know how to write engaging captions, schedule posts, and talk to leads
Basic video & design skills – Canva, Reels/TikToks, and photo briefs are second nature
Finance-friendly – you’re confident with Xero/QuickBooks, quoting, follow-ups, and basic reports
Self-starter – you take initiative, solve problems, and don’t need hand-holding
Strong written and spoken English – clear, professional, and friendly communication is a must

Nice-to-Haves (Bonus):
Experience working with tradies or construction-based businesses
Familiar with tools like Notion, Calendly, Meta Suite, Canva, and CapCut or Premiere
Basic understanding of SWMS, prestart checklists, or quoting processes
Previous experience handling lead generation or client onboarding

What You’ll Be Doing:
Managing the company calendar and scheduling crew/jobs
Updating job boards and tracking project timelines
Uploading site photos, notes, and timesheets
Preparing checklists, SWMS, and job paperwork
Publishing and scheduling content across Instagram, Facebook, and TikTok
Writing captions, responding to messages, and sending cold DMs to leads
Editing basic videos (reels, before/afters) and designing simple graphics
Preparing quotes, updating CRMs, and tracking variations
Entering expenses, reconciling accounts, and chasing overdue invoices
Generating basic financial reports and supporting BAS prep

Why Join Us?
Work with a growing and supportive team that values your input
Flexible hours and long-term potential
Real impact — help streamline a busy tradie business and make a difference
Competitive pay based on experience and performance
We treat our VAs like tea ---------- mbers, not task robots