???? We’re Hiring: General Virtual Assistant (Social Media and Basic Quickbooks)

???? We’re Hiring: Operations & Content Virtual Assistant (20 hrs/week)

We’re looking for a highly organized, proactive Virtual Assistant to support a thought leader in speaking, podcasting, content, and business operations.
This role is not task-by-task—it’s ownership-driven. You’ll help keep multiple moving parts on track and make sure nothing stalls.
If you love systems, deadlines, follow-ups, and turning ideas into published work—this is for you.

? Role Overview

Hours: 20 hours/week
Check-in: Weekly 30–45 minute call
Style: Outcome-based, deadline-driven, proactiv
Tools: Excel, Canva, LinkedIn, podcast platforms, QuickBooks, basic SEO tools

???? Key Responsibilities & Time Allocation
1?? Speaking & Conference Pipeline (Primary Priority – 45–50%)

You will manage and grow the speaking pipeline using an existing Excel tracker.
Weekly Expectations:
Research & add 15 leadership / HR / tech conferences
Prioritize best-fit opportunities
Draft 3–5 tailored speaker applications (for review)

Email event organizers for deadlines & speaking details
Build relationships with event planners
Keep tracker fully updated with status
Weekly Success Looks Like:
15 new opportunities added
3–5 applications drafted
No stalled or incomplete entries
Tracker always current

2?? Social Media & Podcast Operations (30%)

LinkedIn (Business Page):
Repost/adapt 2 posts/week from personal page
Draft aligned copy (reviewed before posting)
Post 2 additional weekly posts (research, influencer reposts, or originals)
Podcast Management:
Coordinate guest recording schedules
Create Canva images per episode
Write show notes & upload transcript
Upload episodes to Spotify, YouTube & other platforms
Publish short clips to LinkedIn & YouTube
Draft 1–2 launch posts per episod
Upload episodes to website with images, descriptions & transcripts
Publish within 48 hours of receiving final files

Success:

2 LinkedIn business posts weekly
Podcast episode fully published when applicable
All assets uploaded on time

3?? Website & Blog Content Management (10%)

Plan 3 months of content together
Track deadlines & follow up with contributors
Light editing only (grammar/clarity—do not change voice)
Upload posts with images & basic SEO

Schedule publishing

Success:

3 blog posts published monthly
No formatting or publishing errors

4?? Book / Journal Project Support (10%)

Weekly accountability check-ins
Research quotes, references & layout ideas
Canva design (black & white)
Prepare files for Amazon (ebook & hardcover)
Design ebook + hardcover covers
Draft & schedule promo posts (before, during & after launch)

Success:

One tangible deliverable every week
(research, layout, design, or promo content)

5?? QuickBooks Setup (5–10%)

Migrate income & expenses from Excel/Word
Set up invoicing
Set up 1099s
Organize expense & receivable tracking
Success (by end of February):
All historical data entered accurately
Invoices & expenses fully functional

6?? Client Onboarding Support (5–10%)

Send assessment codes with instructions (template provided)
Track completion
Consolidate results into Excel for team visibility

Success:
Immediate execution upon request
Accurate tracking
Consistent customer experience

???? Working Style & Expectations

This role requires someone who:
Proactively flags blockers
Speaks up if timelines aren’t realistic
Asks clarifying questions early
Repeats instructions to confirm understanding
Focuses on outcomes, not just tasks
Follows up firmly (including reminders) when deliverables are late
You will be expected to hold contributors accountable and keep projects moving.
? Ideal Candidate

Strong English (written & spoken)
Extremely organized & detail-oriented
Comfortable with Excel trackers & systems
Confident communicating with event planners & partners
Canva + content coordination experience
Podcast or content ops experience is a big plus
QuickBooks experience preferred