P/T Bookkeeping & Accounting Admin - Mid to Senior Level - Quickbooks + Gusto

Part-Time Bookkeeping & Accounting Admin (Remote – Philippines-Based)
With U.S. Agency Experience (Preferred) | QuickBooks Online + Gusto Required

You’re an experienced bookkeeper who knows more than just how to categorize expenses — you understand the story behind the numbers. You’ve managed the books for U.S.-based businesses before, and you take pride in keeping finances clean, organized, and accurate.

You don’t wait to be told what to do. You spot discrepancies before they become problems, you create structure where there’s mess, and you get satisfaction from a smooth monthly close.

You’re excited by the opportunity to be part of a purpose-driven, international team and to play a critical role in a company that’s growing fast — but needs your financial discipline to scale responsibly.

If this sounds like you, keep reading.

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About Alaniz Marketing + Alaniz Health

Alaniz Marketing is an award-winning marketing agency based in the San Francisco Bay Area with a fully remote team across the U.S. and internationally. We’re a woman- and minority-owned business with a bold vision: to use strategic marketing to create meaningful, measurable impact in healthcare, infrastructure, and technology.

Our healthcare division — Alaniz Health — helps clinical researchers recruit underrepresented communities, support public health campaigns around addiction and disease prevention, and bring culturally responsive marketing to the forefront of the industry.

We are a team of creatives, strategists, technologists, and operational pros. What unites us is our desire to do great work that makes a difference — and to support each other in the process.

Learn more about us:

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About the Role

We are seeking a highly organized, process-oriented bookkeeper/admin based in the Philippines who can take ownership of our day-to-day bookkeeping and support light accounting operations.

This is a part-time, long-term role (10–15 hours/week) ideal for someone who has mid-to-senior-level experience with U.S. small businesses and can step in quickly with minimal oversight. (There may be additional opportunities for expanded role to support different initiatives and needs based on skillsets.)

You will work closely with our COO and internal operations team, helping to reduce our reliance on an external U.S. accounting firm by running a consistent, accurate, and independent bookkeeping process.

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What You’ll Do

- Categorize and reconcile weekly transactions in QuickBooks Online

- Manage client deposits and monthly Stripe revenue tracking

- Track and reconcile media spend and other pass-through client costs

- Process bi-weekly payroll in Gusto, ensuring accuracy and timely submission

- Prepare and organize documentation for monthly financial reviews

- Match receipts, vendor bills, and invoices to transactions

- Assist with updating SOPs for financial operations

- Flag discrepancies or unusual patterns and proactively suggest resolutions

- Collaborate with our U.S. team to support quarterly and year-end reporting

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What We’re Looking For

- Minimum 5 years of bookkeeping experience for U.S. small businesses or agencies

- Strong proficiency in QuickBooks Online and Gusto

- Understanding of U.S. accounting basics (chart of accounts, cash vs. accrual, GAAP lite)

- Demonstrated ability to work independently with limited oversight

- Ability to explain your process and ask smart questions when needed

- Excellent written and spoken English (clear communicator, detail-oriented)

- Familiarity with agency models and project-based billing is a plus


A Day in the Life

- You log in during your preferred hours (with 1–2 hours per week of overlap with U.S. Pacific Time)

- You reconcile the bank and credit card feeds in QBO and process payroll in Gusto

- You notice a mismatch in Stripe deposits and flag it to the COO with a quick Loom explanation

- You update a running spreadsheet for pass-through media costs by client

- You clean up any miscategorized entries from the week and check off your SOP list

- You send out invoices and follow up over email on past due payments

- You set up a new client in QB and issue the invoice for the first milestone

- You meet briefly with the finance lead to close out the month or prep reports for review

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Schedule & Compensation

- Part-time, 10–15 hours per week

- Flexible schedule, but availability for occasional U.S. Pacific Time meetings is required

- Hourly pay: Competitive, based on experience and skill (targeting $10–$18 USD/hour)

- Paid monthly as International Contractor via Gusto

- Long-term engagement with potential for increased scope or hours based on performance

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To Apply

We don’t use one-click apply — we want to get to know you.

Please apply here: ----------