Virtual Legal Assistant - U.S. Real Estate Law Firm

U.S.-based law firm seeks a highly organized and proactive virtual legal assistant to support the firm’s principal attorney and paralegal. The law firm is virtual and works with corporate clients in the commercial real estate industry. This position requires strong organizational skills, keen attention to detail, and the ability to manage multiple tasks simultaneously.

RESPONSIBILITIES – The virtual legal assistant will have the following responsibilities:

• Provide administrative support to attorney and paralegal handling commercial real estate transactions including managing emails and phone calls

• Schedule appointments, meetings, conference calls, manage calendars, track deadlines and optimize attorney and paralegal workflow

• Maintain accurate records and file management for real estate transactions

• Preparation of engagement letters and conflict waivers

• Opening and closing of client files electronically

• Coordinate electronic signatures of letters, agreements, etc. through DocuSign

• Track billable hours and assist with timesheets, billing, invoicing and collections

• Draft standard operating procedures (SOPs) to organize and manage office processes

REQUIREMENTS – The following skills and characteristics are required:

• Excellent English writing and speaking skills

• Prior experience performing administrative work in a U.S.-based law firm

• Advanced knowledge of Microsoft365 software (i.e., Outlook, Word, Excel, Teams and OneDrive), Adobe Acrobat and DocuSign

• Excellent word processing skills including formatting and red-lining documents in Word

• Experience with Clio legal software preferred

• Ability to work under pressure, multitask and balance competing demands and priorities with minimal supervision

• Strong organizational skills and attention to detail

• Tech savvy and eager to implement AI to improve processes

BENEFITS – The firm will pay a 13th month bonus (equal to the average of one month’s pay).

HOURS PER WEEK – The virtual legal assistant will be expected to initially work 4-6 hours per day (i.e., 20-30 hours per week), Monday through Friday, between the hours of 10:00am-6:00pm Eastern Standard Time. The role will become full-time for the right candidate.

ADDITIONAL DETAILS – This job requires a high-speed, secure internet connection. You are expected to work from your own home.

HOW TO APPLY – To apply, please send your resume/CV highlighting your relevant experience, a short cover letter and hourly pay requirements in USD. Writing samples are highly encouraged.

Please use at least 7 Apply Points when applying.

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