GATEKEEPER AND MARKETING ASSISTANT TO THE CEO + PROBLEM SOLVER

MARKETING ASSISTANT TO THE CEO

Are you ready to be the RIGHT HAND of a fast-moving CEO who talks fast, moves fast, and expects EXCELLENCE? We need someone who doesn't just follow instructions.

We need a PROACTIVE PROBLEM SOLVER who can think ahead, take initiative, and protect our CEO's most valuable asset: her time and bandwidth.

If you're looking for a "just tell me what to do" job, this isn't it. If you're ready to be a strategic partner who anticipates needs and finds solutions, keep reading.

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THE NORTH STAR PRINCIPLES FOR THIS ROLE
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PROTECT TIME AND BANDWIDTH
» Achieve 100?lendar efficiency by confirming ALL appointments to ensure show-rates
» Optimize meeting schedules by grouping appointments together when possible
» Serve as the ultimate gatekeeper for the CEO's time and access

PRIORITIZE REVENUE AND RELATIONSHIPS
» Handle ALL CEO communications including email, DMs, and social media messages
» Respond to EVERYTHING within one business day maximum
» Identify and flag revenue-building opportunities immediately
» Maintain professional, prompt correspondence at all times

BE PROACTIVE
» Use Google, ChatGPT, and AI tools to find solutions FAST without waiting
» Create solutions when no playbook exists for new situations
» Think ahead and anticipate needs before they become problems
» Take initiative rather than waiting for detailed instructions

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RESPONSIBILITIES FOR THIS POSITION
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#1. DAILY COMMUNICATION MANAGEMENT (Approx. 50%)
» Clear and prioritize CEO's inbox every morning before 10 A ---------- eting
» Organize unclear communications into folders for review during sync meetings
» Attend mandatory 10 AM and 4:30 PM daily sync meetings via video call
» Handle all email, social media DMs, and messenger communications professionally
» Send comprehensive end-of-day progress updates to CEO
» Act as gatekeeper for all access to CEO's time and attention
» Respond to communications based on revenue and relationship building priorities

#2. CONTENT AMPLIFICATION AND INTEREST COMPOUNDING (Approx. 35%)
» Take unpublished YouTube videos and maximize their reach across all platforms
» Use AI prompts and ChatGPT to create video descriptions, blog posts, and email campaigns
» Edit and refine AI-generated content to maintain brand voice and consistency
» Convert video transcripts into multi-format content including blogs, social posts, and newsletters
» Coordinate multi-day content distribution campaigns from single video assets
» Publish content across YouTube, email lists, Instagram, Facebook, LinkedIn, and company blog
» Create YouTube Shorts and graphics to amplify main video content
» Write and schedule emails that drive traffic to YouTube videos and blog posts
» Manage content calendar to ensure maximum engagement from each piece of content

#3. STRATEGIC CALENDAR AND PROJECT MANAGEMENT (Approx. 15%)
» Review and optimize CEO calendar up to 6 weeks in advance
» Schedule and confirm all appointments with multiple confirmation touchpoints
» Block time for content creation, payroll, and strategic planning sessions
» Edit Facebook posts for live group sessions and community engagement
» Coordinate quarterly planning sessions and monthly operational reviews
» Handle calendar adjustments for urgent team and customer service issues

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WHAT YOU MUST UNDERSTAND ABOUT THIS ROLE
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This role requires DIRECT ACCESS to all CEO communications and social media accounts. There is an extremely high level of trust involved. You will be reading, organizing, and often responding to sensitive business communications on behalf of the CEO.
You will start with two daily check-in meetings at 10 AM and 4:30 PM Pacific Time USA. As you learn our systems and prove your capabilities, this will eventually reduce to one daily meeting. During the learning phase, the two meetings per day are absolutely essential and non-negotiable.
The CEO moves fast, talks fast, and may need reminders for certain tasks. You will have direct text access to the CEO and serve as the emergency contact for tea ---------- mbers and customer service issues that require immediate attention.

THIS ROLE IS NOT FOR YOU IF
» You need constant hand-holding or detailed instructions for every task
» You can't handle fast-paced environments where priorities shift quickly
» You wait for permission before solving obvious problems
» You're uncomfortable with high-level access to confidential business communications
» You can't work independently with minimal supervision once trained
» You prefer simple task-based work over strategic partnership roles

THIS ROLE IS PERFECT FOR YOU IF
» You THRIVE in organized, systematic environments with clear frameworks
» You love structure but can think creatively when solutions aren't obvious
» You're excited about AI tools and automation (bonus points if you understand GPTs)
» You can edit and improve AI-generated content to match brand voice perfectly
» You understand that protecting someone's time is protecting their success
» You take ownership and pride in being someone's strategic right hand
» You enjoy being trusted with high-level business operations and communications

TRAINING AND SUPPORT PROVIDED
» Complete training through detailed Google Doc playbooks for every single task
» Video tutorials linked in every playbook that walk you through processes step-by-step
» Immediate creation of new training materials including videos for any gaps you encounter
» Direct text access to CEO for urgent questions and clarifications
» Commitment to empowering you to succeed and shine as part of our collaborative team

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REQUIREMENTS FOR THIS EA VA POSITION
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MUST HAVE QUALIFICATIONS
» Excellent English communication skills both written and verbal
» Proven experience with calendar management and email organization systems
» Comfortable using AI tools including ChatGPT for content creation and problem-solving
» Strong attention to detail with ability to prioritize based on revenue and relationship impact
» Proactive mindset with demonstrated problem-solving abilities
» Ability to work independently while maintaining high standards of quality

BONUS QUALIFICATIONS
» Experience creating custom GPTs or advanced AI prompt engineering
» Background in content creation, social media management, or digital marketing
» Previous executive assistant experience supporting C-level executives
» Understanding of revenue-focused business operations and sales processes
» Experience with content repurposing and multi-platform distribution

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COMPENSATION AND GROWTH OPPORTUNITY
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This is not just another VA position. You will be the strategic right hand to a successful CEO who has built a thriving company. You will learn cutting-edge content amplification strategies, gain advanced experience with AI tools and automation, and be part of a results-driven team focused on scaling impact. Rate: $7 to $11 USD per hour 9Rate: 70,000 PHP to $95,000 PHP per month)
Selected candidates will complete a PAID test project where we work together to evaluate mutual fit. This gives you a chance to experience our working style and gives us insight into how you approach problems, communicate, and deliver results.

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APPLICATION PROCESS
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CRITICAL NOTICE: You must follow the application process EXACTLY as outlined by our hiring manager. Applications that do not follow the specified process will be automatically disqualified regardless of qualifications.
The subject line for your response for this position needs to be:
[YOUR NAME] WILL PROTECT THE CEO'S TIME AND DRIVE REVENUE GROWTH
We are looking for someone who can match the CEO's pace and exceed expectations. If you're ready to protect time, drive revenue, and be proactive in everything you do, we want to meet you.
We are committed to finding the RIGHT person who will thrive in our fast-paced, results-oriented environment. We believe in empowering tea ---------- mbers to shine and be collaborative partners in our continued success.

Thank you for applying for this position