Digital Marketing Executive Assistant (EXTENSIVE EXPERIENCE REQUIRED)

We are seeking a proactive and detail-oriented Digital Marketing Executive Assistant to support our leadership team and coaches in executing marketing strategies, managing client workflows, and overseeing day-to-day operations. You’ll play a vital role in ensuring digital campaigns run smoothly, tracking key metrics, managing systems, and delivering an exceptional client experience.

At our company, we believe in being richer in every way, not just financially, but in energy, impact, and joy. This role is ideal for someone who thrives in a fast-paced, mission-driven environment, values structure as a pathway to freedom, and is passionate about creating systems that empower growth for our clients and our team. If you take initiative, find joy in the journey, and see business as a tool to support a holistic life, you’ll feel right at home with us.

Key Responsibilities:

1. Executive Admin Support
Own the executive’s calendar: schedule, confirm, and protect priorities
Manage inbox: triage messages, draft replies, flag what needs urgent attention
Act as a gatekeeper and liaison, keeping communication smooth and timely
Perform general administrative tasks and other duties as required.

2. Project Management & Task Coordination
Set up, track, and follow up on all key deliverables and deadlines
Own MeisterTask: assign, update status, escalate blockers
Provide weekly status reports and keep priorities aligned with business goals

3. Proactive Communication & Initiative
Follow up without being asked, chase down missing items, and flag blockers early
Anticipate needs, handle next steps, and create solutions without handholding
Communicate clearly, consistently, and with a results-first mindset

4. Digital Marketing Fluency
Assist in executing and monitoring digital marketing campaigns across platforms (email, social media, WordPress website).
Execute and monitor email campaigns (design, copy, testing, and tracking)
Coordinate updates to the company website (WordPress), including uploading content, adding resources or links to updates, course & podcast recordings.
Build and maintain lead-gen funnels, manage sequences in Keap/Infusionsoft
Pull, analyze, and report on campaign KPIs in custom dashboards

5. High-Level Admin Tool Proficiency
Expert in Google Workspace, Slack, Zoom, Meta Business Suite
Quickly learn new platforms in our tech stack; troubleshoot independently
Document and refine SOPs for all systems


Requirements:

· Proven work experience as Digital Marketing Executive Assistant to C-level executives.

· Prior experience in engaging with entrepreneurs, C-level executives, and similar professionals.

· Strong understanding of digital funnels, email marketing systems, lead databases, and social media metrics.

· Proficiency with the following tools:

o Keap/Infusionsoft CRM (a PLUS but not a requirement)

o QuickBooks Online (basic familiarity – tracking sales)

o MeisterTask or similar project management tool

o Google Workspace (Docs, Sheets, Slides, Drive)

o Slack

o Zoom

o WordPress (a PLUS but not a requirement)

o Meta Business Suite

· Proven experience in lead generation, with a strong ability to identify, engage, and nurture potential clients through targeted outreach and strategic follow-up.

· Exceptional communication skills, both written and verbal.

· Strong organizational and multitasking abilities with keen attention to detail.

· Innate problem-solving abilities, with a proactive attitude toward finding creative solutions for clients' needs.

· Excels in collaboration, takes initiative, and consistently delivers reliable, proactive results.

· Upholds honesty, trust, and ethics in all actions to build strong relationships and maintain a positive reputation.

· Self-motivated and driven, with a passion for staying ahead of industry trends and continuously improving sales techniques.

· Embraces challenges and continuous learning to develop skills, achieve goals, and foster personal and professional growth.

· Strong problem-solving and decision-making skills.

· Ability to work independently with minimal supervision while maintaining a high level of productivity.

· Laptop or desktop that is at least I5, or I5 equivalent and above.

· Strong internet connection with backup internet available.

Kindly fill out the form below so we can process your application accordingly.

----------

WE WILL NOT ENTERTAIN CANDIDATES WITHOUT THE COMPLETED APPLICATION FORM.