Executive Assistant to Real Estate Sales Agent

We are seeking a highly organised, proactive, and resourceful Executive Assistant to support a leading Real Estate Sales Agent. This is a dynamic role ideal for someone who thrives in a fast-paced environment, enjoys client communication, and can manage administrative tasks with precision. If you’re tech-savvy, detail-oriented, and fluent in English (spoken and written), we’d love to hear from you! To be considered, all applicants must title their application with the words “Our Northwest is the Best” must use 20 Apply Points to be eligible.

Key Responsibilities
As the Executive Assistant to our Sales Agent your duties will include:
• Analysing lead data from our AI-powered lead generation system
• Cold calling prospects and initiating first contact
• Washing data in the CRM by removing opted-out prospects
• Booking appointments with potential sellers or buyers
• Creating and sending digital property proposals to potential vendors
• Conducting comparative market analysis (CMA) to include recent sales history in proposals
• Identifying and adding recently sold comparable properties to digital proposals
• Coordinating bookings with property stylists, photographers, signage teams, brochure printers, and advertising teams once a listing is secured
• Uploading listings to the CRM and publishing across 6+ digital advertising platforms
• Liaising with property owners or tenants to schedule open homes
• Responding to online enquiries and following up with potential buyers
• Compiling feedback reports for vendors after open homes
• Following up with potential buyers and registering them for auctions
• Inviting local residents to attend upcoming auctions
• Post-sale: coordinating with buyers, sellers, and solicitors to arrange settlements
• Liaising with agents to organise and follow up on all required activities
• Regularly managing emails and maintaining an up-to-date calendar

Skills & Experience
To be successful in this role, you will need:
• Excellent verbal and written communication skills in English
• Professional stakeholder management skills, with the ability to build rapport and communicate confidently
• Strong organisational skills with the ability to juggle multiple priorities
• Previous experience in sales or real estate is desirable but not essential
• Attention to detail and a commitment to quality and accuracy
• Familiarity with CRM systems and digital marketing platforms
• Ability to analyse data and extract actionable insights
• Proactive, independent, and resourceful attitude
• A high level of tech-savviness and comfort working with digital tools

Why Join Us?
• Work alongside a high-performing, supportive team
• Gain valuable experience in the real estate industry
• Flexible remote working environment
• Opportunity to grow and be part of a fast-moving and rewarding space
• Earn commissions on top of your base pay