HIRING! Executive Assistant to the COO

We’re on the lookout for a highly organized, proactive, and operations-minded assistant who thrives on structure and accountability.

The Challenge
We’re looking for someone who thrives on organization, accountability, and driving structure where it doesn’t yet exist. If you're someone who enjoys chasing people for deadlines, keeping everything on track, and building clarity out of chaos — we need you. You’ll work directly with our COO, helping turn vision into execution and keeping the entire company aligned.

Day In the Life of an Operations Assistant at GT Ecom
-Track and organize deadlines and project tasks across teams
-Manage and maintain our ClickUp setup (or a similar task/project management tool)
-Communicate proactively with tea ---------- mbers about overdue and upcoming deadlines
-Build dashboards or reports to provide visibility on project progress and workload
-Flag blockers and chase action items to keep things moving
-Help create structure, documentation, and operational clarity across the organization

Early Success Milestones for this role
-Helped bring clarity and structure to deadlines and workload management
-Built dashboards in ClickUp (or similar tools) to give visibility to key stakeholders
-Organized internal project tracking systems and improved team-wide productivity

Your Team When You Join Us
You’ll report directly to our COO to keep the company aligned, organized, and moving forward — managing task systems, deadlines, and reporting across teams.

We would love to hear from you if…
-You have previous experience in similar role
-You are experienced in supporting a C-level executive (ideally a COO or Operations Head)
-You have hands-on experience with ClickUp or similar project management tools (e.g., Asana, Notion, Monday)
-You have exposure to data analytics or building simple dashboards/report
-You’re very organized, proactive, structured, and love keeping people accountable
-You have strong communication skills — direct, clear, and unafraid to follow up
-You love keeping everyone on track and aren’t shy about chasing down action items

Couple of the notes about the role
-This is not a salaried position. This is an Independent Contractor role.
-You must be able to commit at least 8 hours per day, 40 hours per week. Schedule is negotiable.
-We require everybody in the team to use Hubstaff ( ---------- /) to track hours worked.

If you are interested and you feel like this role is a great fit, please directly apply to our careers page through this link:
---------- /jobs/ ---------- operations-assistant