Executive Assistant to CEO (Full-Time)

We are hiring a proactive, detail-oriented Executive Assistant to serve as the operational right hand to a high-performance CEO. You will be responsible for managing email, Slack, calendar, task lists, and ensuring the CEO remains laser-focused on top priorities.

Key Responsibilities:

- Organize voice memo downloads into structured task lists

- Manage email and Slack, surfacing only critical communications

- Drive daily, weekly, and monthly RPM plans (Results, Purpose, MAP)

- Own the CEO’s calendar, scheduling with strategic judgment

- Coordinate with the COO and Project Managers to align leadership priorities

Qualifications:

- Exceptional English (written and verbal)

- Strong critical thinking and judgment

- Experience managing executive inboxes, Slack, and calendar

- Proficient with Google Workspace & Microsoft Office

- Tech-savvy with tools like Zapier, Trello, Teamwork

- Familiarity with RP ---------- thodology (or willing to learn)

- Calm under pressure, highly organized, and action-oriented

Work Hours:

- Full-Time (40 hours per week)

- CEO is based in Portugal (7-hour time difference from the Philippines)

- Flexible schedule, but must maintain daily overlap for alignment and communication

Compensation & Growth Path:

- Salary: $1,500 USD per month (fixed rate, high-performance role)

- Performance bonuses based on operational efficiency and impact

- Clear path to grow into a Director of Executive Operations or Strategic Executive Partner role

How to Apply:

- If you're serious about this role, please follow this assessment to see if you qualify for the next step:

?? Take the TestGorilla Assessment. -> ----------

Submit:

- Your resume

- A 2–3 minute video explaining why you’re the ideal Executive Assistant

- A short write-up of your Top 3 strategies for handling a “high-priority but chaotic” CEO inbox

Screening Questionnaire:

- How would you prioritize a 5-minute voice memo sent by the CEO at 9 PM?

- How would you handle a Slack ping from a PM marked “urgent” when the CEO is busy?

- What steps would you take to protect the CEO’s bandwidth if their calendar is overbooked?

- How would you draft an email to a high-value client ensuring the CEO’s tone is maintained?

- If the CEO gives blunt feedback on a missed follow-up, how would you respond and fix it?

Onboarding Plan (First 30 Days):

Week 1:

- Shadow CEO workflows

- Organize voice memo tasks

- Triage Slack and summarize key points

- Study RP ---------- thodology

Week 2:

- Manage CEO’s email with oversight

- Draft Daily Focus Sheets

- Coordinate with COO and PMs

Week 3:

- Fully own calendar management

- Manage inbox independently

- Document workflow SOPs

Week 4:

- Operate independently as the CEO’s operational extension

- Lead weekly alignment calls

- Implement workflow efficiency improvements