Accounts Payable Officer

Gelatissimo, Australia's largest gelato chain, is looking for a full-time Accounts Payable Officer for our Australian business, reporting to the Finance Manager. We’re a fun team based in Sydney (great hours!) and you’ll immediately feel part of our family.

The Accounts Payable Officer is responsible for ensuring the timely and accurate processing of supplier invoices, expense claims, and other payments. This role is essential to maintaining the financial integrity of the business by supporting the finance team with high-volume transactional data entry and ensuring that all records are processed efficiently and in accordance with company policies.

In addition to daily operational duties, the Accounts Payable Officer plays a key role in identifying and escalating anomalies or irregularities that may not be immediately visible in high-level financial reporting.

Key Responsibilities:

Accounts Payable (AP)
• Process high volume invoices and credits with accuracy and efficiency
• Ensure all payments are supported by proper approvals and documentation
• Maintain up-to-date supplier records in accounting platforms
• Prepare weekly payment batches in line with payment terms and cash flow
• Process corporate credit card transactions on a weekly basis
• Manage email inbox on a daily basis
• Maintain training materials up-to-dates

Bank Reconciliation
• Perform bank reconciliations on a periodic basis
• Ensure all outstanding items are identified, explained, and followed up appropriately

Note: the main responsibilities listed above are not intended to be a complete list but rather a guide for what the job function entails. There will be times that you will be required to step outside the above and it is expected this will be handled with utmost attention, effort, and professionalism.

Key Performance Indicators (KPI’s):
• All routine tasks are completed accurately within assigned timeframes
• Payable balances are well maintained within trading term to maximise available cash at bank and minimise overdue warning from suppliers.
• Payment and reconciliation deadlines are consistently met
• Minimal data entry errors
• Timely identification and escalation of any financial discrepancies or abnormalities
• Positive feedback from stakeholders, especially suppliers regarding communication and support

Qualifications, Skills & Experience:
• Minimum 1 year of previous experience in an Accounts Payable role
• Strong technical skills and proficiency in MS Excel
• Experience in inventory accounting practices in a manufacturing environment would be an advantage
• Strong verbal and written communication skills
• Effective time management with the ability to prioritise and multitask
• Excellent attention to detail and a high level of accuracy

To apply please respond to this ad with answers to the below questions (without the use of ChatGPT):

1. Please provide an external link to your CV.
2. Please explain why this job interests you - and what you know about Gelatissimo?
3. Please outline your Accounts Payable experience to-date - ideally highlighting any retail and/or manufacturing experience.
4. Please describe an example of how you have used excel to support your AP role