Virtual Assistant Admin (Real Estate Media) | Long-Term

Part-Time Virtual Assistant (Real Estate Media Company)
Remote | Must be available mornings Mon-Fri, EST (Philippine night shift)

We’re a growing real estate media company located near Philadelphia, PA in the USA. We help real estate agents market their listings with attention-grabbing photos, videos — and we’re looking for a part time Virtual Assistant to join our team!

This is a long-term admin role (part-time, 10–20+ hrs/week) supporting daily operations, client communication, scheduling, and executive assistant tasks.

What You’ll Do:
You’ll be the organized and reliable person making sure basic daily operations run smoothly. You’ll help us stay on top of everything, manage the schedule, communicate with our clients, and get projects delivered on time. You will carry out the following 4 key responsibilities:

1. Client Communication
-Respond to client messages, confirm booking info, and follow up after shoots using our company's brand tone and language
-Respond to inbound leads, handle inquiries, help onboard new clients
-Handle client revision requests, communicate with editors
-Use Gmail + OpenPhone to keep communication clear, helpful, and professional (written and spoken)

2. Booking & Scheduling
-Manage booking requests and gather necessary information (location, access, services, etc.)
-Coordinate photographer schedules based on skill level, location, and availability
-Maintain an efficient schedule by being thoughtful about location, drive time, and other logistics
-Onboard new clients with correct account setup and walk them through next steps

3. Media Delivery & Project Tracking
-Review photo/video edits to ensure they meet quality standards
-Conduct simple touch ups via Photoshop or request complex touch ups from our editing team
-Upload, organize and deliver media daily through our system and ensure accuracy, consistency, and timeliness.
-Update our project tracker ( ---------- ) to maintain organization

4. Executive Assistant Support
-Support the CEO with lead inquiries, scheduling, and client issues that may pop up throughout the day
-Help manage tasks while the CEO is busy shooting projects
-Summarize updates and present CEO clear options for easy decision making
-Protect CEO's time by handling basic inbound inquiries (availability, pricing, and other questions)

Other admin responsibilities include creating monthly reports, keeping good company morale with positive internal communication style with our team, and other opportunities to grow with the company.

What We’re Looking For
-Excellent written English and conversational spoken English (clear, friendly, and professional)
-Morning-afternoon availability in EST, New York City time (night shift in the Philippines)
-Strong attention to detail and organization to accurately and reliably track projects
-Comfortable with tech tools like Gmail, Google Drive, ---------- , Dropbox, Slack
-Positive personality, organized, and fast learner!
-Must have fast, reliable Internet speeds capable of downloading/uploading large media files*
-*Bonus*: Photoshop basics, knowledge of real estate industry, or past VA/admin experience

What You’ll Get:
-$5/hour starting pay
-10–20 hours/week
-Long-term role with a creative, friendly team
-Opportunities for bonuses based on performance
-A positive work culture where your ideas and initiative are appreciated

How to Apply:
If you're interested, please respond to this job post and message us with the following:
-A short intro about yourself and why you’d be a great fit
-A resume outlining any past work experience or skills relevant to this role
-A sample of your written English
-Your weekly availability (in EST hours)

We’re excited to hear from you and grow together!