Job Title: Remote Construction Bid Coordinator & Admin Assistant Job Description: We are a fast-growing commercial spec

Job Title: Remote Construction Bid Coordinator & Admin Assistant

Job Description:
We are a fast-growing commercial specialty construction business based in California, USA, seeking a dependable and detail-oriented Remote Admin Assistant to manage bidding, scheduling, and communication with general contractors. You’ll play a critical role in running daily operations behind the scenes.

Responsibilities:

Monitor bid invitation platforms (e.g., BuildingConnected, SmartBid)

Download plans/specs, organize bid folders (Google Drive)

Fill out and submit prequalification forms

Maintain a bid tracker and proposal calendar

Coordinate with our internal estimator for timely bid delivery

Manage email communication and meeting scheduling

Keep CRM/job tracking system updated


Requirements:

Fluent English (written and spoken)

Highly organized, excellent attention to detail

Reliable and self-managed

Comfortable using Google Workspace, Dropbox, Slack, Trello

Experience in construction admin or project coordination is a plus

Fast and stable internet connection


Tools You'll Use:

BuildingConnected

Google Drive, Gmail, Calendar

Trello or ClickUp

Slack

Loom (video updates & SOPs)


Work Hours:

Monday–Friday, 8 AM–4 PM Pacific Time (some flexibility possible)


Salary:

$800–$1,200/month USD depending on experience


To apply, please submit:

1. A short intro video (Loom or phone) explaining your relevant experience


2. A sample of a bid or prequal submission if you have one


3. Your resume