Experienced Ecommerce Bookkeeper for Australian Business

IMPORTANT: Read all instructions. Applications using ChatGPT/AI or missing details will be rejected automatically.


ABOUT THE ROLE
We’re hiring a skilled and detail-oriented bookkeeper to help clean up and maintain the finances of our growing Australian online marketplace.

This includes 2 years of transaction history cleanup, building seller payout systems, and providing ongoing monthly bookkeeping.


OUR BUSINESS MODEL
• We sell some products directly (our own inventory)
• We also earn commissions from third-party sellers (we collect payment and pay them out)
• Payments go through Stripe, PayPal, and other processors
• We’re registered for Australian GST


YOU MUST HAVE:
• 3+ years bookkeeping experience (online business or ecommerce preferred)
• Strong experience with Australian GST and compliance
• Xero proficiency (certification preferred but not essential)
• Familiarity with multi-revenue models (commissions + direct sales)
• Excellent English communication (written & spoken)
• At least 4 hours daily availability during AEST


WHAT YOU’LL DO:
• Reconcile and categorise 2 years of personal + business transactions (CSV format)
• Set up a clear chart of accounts for a marketplace
• Build a system for tracking and reconciling seller payouts
• Create simple, ongoing Google Sheets dashboards (P&L, budgets, summaries)
• Help with monthly reporting and GST readiness


TO APPLY (USE THIS FORMAT EXACTLY):
Subject Line: [Your Name] – Bookkeeper with [X] years experience
1. Start your message with this sentence: “I have [X] years of experience with Australian bookkeeping.”
2. Share 1 Australian and 1 ecommerce client you’ve worked with.
Include:
— Their business model
— Your role and tools used
— Any GST or compliance work done
3. List your software experience:
— Xero (years + certification?)
— Any other tools: MYOB, Quickbooks, Google Sheets, Airtable
4. Describe your experience with Australian GST — especially for online businesses.
5. Share your availability in AEST (days and times)
6. State your rate in PHP/hour AND AUD/hour
— Cleanup rate (one-time)
— Ongoing rate (monthly bookkeeping)
7. Tell us briefly about your experience with commission-based marketplaces (e.g. how you handled payouts or fee tracking)


SCREENING QUESTIONS (Answer All Briefly):
1. How would you structure a chart of accounts for a business with both direct sales and seller commissions?
2. What’s the GST difference between direct sales vs commissions in Australia?
3. How would you reconcile seller payouts against commission income?


WHAT WE OFFER:
• Long-term, stable work with a growing Australian brand
• Flexible hours and respectful communication
• Opportunity to grow with the business
• No spyware or micromanagement — just results


Only applicants who follow all instructions will be reviewed.
This is a key role — we’re looking for someone sharp, independent, and detail-driven.