Virtual Assistant – Partnerships, Marketing & Logistics

Virtual Assistant – Partnerships, Marketing & Logistics
Location: Remote
Hours: Part-time (with potential to grow)
Start Date: ASAP
Reporting to: Founders of Bundle Club / Baby Loss Club
About Us
We have founded Bundle Club, which runs raffles for curated, high-quality family & baby bundle prizes, with every entry supporting Baby Loss Club.
Baby Loss Club is a community offering free therapeutic support and a safe community space for anyone affected by baby loss – helping people feel connected, supported, and never alone.
We're growing our impact and need a proactive Virtual Assistant to help us source new brand partners, manage communications, handle logistics, and create beautiful marketing content.

Role Overview
We’re looking for a reliable, creative, and organised Virtual Assistant to support us in managing brand partnerships, outreach, logistics, and content creation. This role combines research, communication, content design, admin, and coordination, and is perfect for someone with a passion for purposeful brands and digital marketing.

Key Responsibilities
1. Brand & Partnership Outreach
Research and identify potential new brand partners aligned with our values.
Build out database of potential partners and keep up to date
Customise and send partnership outreach emails.
Set up discovery calls or email exchanges to discuss potential collaborations.
Explain the opportunity for brands to feature in our bundles and collaborate on promotional efforts.
Manage communication threads, follow-ups, and onboarding of new partners.
2. Marketing & Content Support
Create marketing imagery for but not limited too:
Website bundle listings on Canva
Use tools like Canva, Notion, or similar to produce high-quality branded visuals
Assist with drafting and scheduling promotional content in collaboration with our founders.
3. Logistics & Winner Coordination
Organise the logistics around announcing bundle winners.
Coordinate with brand partners to ship out the products.
Collect and curate images provided by winners for future marketing use.
Design post-win content and update the website and social media accordingly.
4. Admin & Analysis
Maintain a database of outreach, responses, and confirmed partners.
Assist in general organisational tasks to keep the business running smoothly.

Requirements
Proven experience in a similar Virtual Assistant, partnerships, or marketing support role.
Excellent written and verbal communication skill in English
Experience with Canva, Notion or similar design tools.
Strong organisational skills and attention to detail.
A warm, professional tone and ability to represent our brand values.
Self-motivated, proactive, and able to manage multiple tasks independently.