Social Media Manager/ Executive Assistant/ Virtual Assistant

ABOUT THE ROLE:

We’re hiring a super-organized and proactive Social Media Manager/Executive Assistant to support the CEO of a fast-growing online coaching business.

Location
• Remote- you will be working PI time zone (same time zone as CEO)
• CEO is an American living in Thailand, but spends 2-3 months in the US

Type of Employment
• Full Time- 40 hours a week
• Hours: Monday- Friday

Salary/ Benefits
• $6-10/ hour
• 3 weeks paid time off
• Productivity bonus after 6 months

DO NOT APPLY TO THIS JOB WITHOUT YOUR RESUME AND VIDEO ANSWERING OUR DIRECT QUESTIONS.
(as discussed at the bottom).


WHO ARE WE? (OVERVIEW OF WHAT WE DO):

We free minds and we build bank accounts.
We’re on a mission to help 1 million US healthcare providers become financially free by paying off $ ---------- k student loan debt in under 5 years and hit a million dollar net worth in less than10 years.
We’re a digital education startup that has amassed 30k+ followers in the last 2 years.
We produce niche-specific finance and lifestyle content for healthcare providers on Instagram and YouTube.
99% of our content is 100% free.
The other 1% is how we help healthcare providers become debt-free and millionaires.
We do this through our self-directed video courses, weekly challenges, and 1:1 coaching programs.
Our 6-month 1:1 coaching program has helped over 100 healthcare providers pay off over $1 million dollars in student loan debt and invest over $1 million dollars since its launch in 2024.
We are small startup company with 4 full-time employees and 7 part-time contractors.

YOUR KEY RESPONSIBILITIES:

Admin & Calendar Management:
• Own the CEO’s calendar — schedule meetings, create buffers, prevent conflicts
• Manage CEO’s inbox — flag, respond, and organize emails
• Prep for calls — confirm Zoom links, agendas, notify attendees
• Track key dates — client milestones, leads, follow-ups, anniversaries
• Take light notes during meetings and send action summaries

Client Support (High-Ticket Coaching Program):
• Set up and share client folders (Google Drive or Notion)
• Schedule group and 1:1 coaching calls with clients
• Respond to client questions via email or Circle chat
• Track progress, missed calls, and payment issues
• Collect testimonials and feedback throughout the program

Systems & Automation for Social Media Platform:
• Schedule social media posting across all social media platforms (Instagram, YouTube, TikTok, LinkedIn) through MetriCool
• Manage content calendar using Notion
• Organize Notion, Canva, Frameio, Google Drive, Kit database
• Upload coaching call replays Google Drive and Circle
• Keep coaching portals updated and organized
• Monitor automations in Zapier and fix errors when needed
• Maintain branding and organize Canva folders
• Track recurring tasks and project deadlines

Launch & Marketing Support:
• Upload and schedule emails/newsletters in Kit
• Test Zoom links, landing pages, checkout flows
• Manage launch timelines and coordinate deliverables
• Set up email sequences and segment audiences
• Track key launch metrics and assist with reporting

CEO Personal & Life Admin:
• Register kids for camps and activities
• Plan and book family/work trips — flights, hotels, itineraries
• Research vacation ideas and create options
• Coordinate personal events — venues, catering, invites
• Manage household needs — contractors, rentals, service providers
• Remind CEO of important family dates and commitments

BONUS POINTS IF YOU:

• If you have worked with the following apps: Notion, Circle, Kit, Google Drive, Airtable, Canva, Click Up, MetroCool, Slack, Calendly, Zapier
• Have managed group programs or client support inboxes
• Can troubleshoot Zapier workflows or build light automations in Airtable
• Are confident working in marketing/email platforms
• Understand the dynamics of small but mighty businesses
• Have helped execute or support launches

You’re Perfect If You Are:
• Highly organized and systems-oriented — you love making order out of chaos
• Resourceful and independent — you Google before asking
• A clear communicator — you keep people in the loop and follow up without being asked
• Tech-savvy — you’ve probably taught yourself tools before and aren’t scared of learning more
• Discreet and professional — you’ll be managing sensitive information and personal matters
• Client-centric — you care about delivering excellent service at every touchpoint

HOW TO APPLY:

Please submit both of the following:
1. Your updated resume
2. A 2–5 minute video answering the questions below.

Note: APPLICATIONS WITHOUT A RESUME AND VIDEO ANSWERING OUR QUESTIONS WILL NOT BE CONSIDERED.

In your video, please answer these questions clearly and concisely:
1. Why are you the right person for this role??
2. How many years of experience do you have as an Executive Assistant, Online Business Manager, Virtual Assistant, or similar role??
3. Tell me about your experience using the following tools:?Notion, Zapier, Airtable, Google Drive, Zoom, Canva, Tella, and Kit.?Which ones are you confident with, and what have you done with them??
4. Describe a time you proactively solved a problem or streamlined something in the business that made a big impact.What was the situation, and what was the outcome??

Note: APPLICATIONS WITHOUT A RESUME AND VIDEO ANSWERING OUR QUESTIONS WILL NOT BE CONSIDERED.