Virtual Assistant (VA) for E-commerce Hair Care Brand

Virtual Assistant (Independent + SOP-Driven)
Location: Remote | Type: Part-time or Full-time

We are looking for a highly independent and self-motivated Virtual Assistant to join our fast-growing E-commerce team. If you’re someone who loves checking off tasks, thrives with clear instructions, and knows how to take ownership without constant supervision — this role is for you.

What You’ll Be Doing
You’ll be in charge of executing recurring tasks each week across various departments, including operations, marketing, content, and customer service. You’ll follow detailed SOPs (Standard Operating Procedures) and ensure each task is completed on time, correctly, and without needing reminders or hand-holding.

Tasks may include:

- Updating internal tracking sheets and dashboards
- Publishing social content or creative assets using pre-approved templates
- Formatting and uploading product listings or creative briefs
- Communicating with freelancers and vendors based on provided workflows
- Preparing weekly reports from dashboards or tools (e.g., Meta, Shopify, Notion)
- Executing ad-hoc tasks from SOPs in Notion, Trello, or ClickUp
- Monitoring email inboxes or task boards for any anomalies

You’re a Fit If You…
- Are highly organized and love working from checklists and structured systems
- Can work independently and stick to recurring routines without reminders
- Speak and write fluent English
- Are proactive and notice when something is off or missing

Can learn new tools and systems quickly (we use tools like Notion, Trello, Google Sheets, etc.)

Have prior experience as a Virtual Assistant or in a similar remote role

Bonus Points For

- Experience working with DTC/E-commerce brands
- Familiarity with Meta Ads, Shopify, or content creation workflows
- Excellent written communication skills

What Success Looks Like
After onboarding, we expect you to fully own your recurring tasks — you’ll get SOPs and checklists, and from there it’s your job to make sure it gets done weekly, without us needing to check in. We’ll rely on your consistency and eye for detail to keep the machine running smoothly.

To Apply
Submit your application and include the word “Independent” in your first message to show you read the full post. Make sure to mention your previous experience and describe 3 tasks that you have learned to do and how you became succesful at that task.