Webinar Coordination

Role Overview
We’re seeking a detail?oriented Virtual Assistant to own the end?to?end webinar operations—tech setup, sequence management, link maintenance, and reporting—so our team can focus on selling.

Key Responsibilities
Webinar Platform Setup & Maintenance

Configure new live and automated webinar events (e.g., Zoom, WebinarJam, GoToWebinar)

Reset and update registration and replay links as needed

Manage user permissions, polls, chat/Q&A settings, and backup recordings

Sequence Automation

Implement and maintain SMS reminder funnels (e.g., via Twilio, ManyChat)

Build and test email automation workflows in ActiveCampaign (copy provided)

Troubleshoot deliverability issues and link tracking

Registration & Reminder Management

Monitor registration pages for conversion performance (30–50% opt?in target)

Schedule and trigger SMS/email reminders per show?rate optimization SOP

Ensure all attendees receive correct event links and replays

Data Tracking & Reporting

Maintain a live dashboard (Google Sheets, Airtable) of registrations, show rates, and conversions

Pull platfor ---------- trics daily and summarize in executive?ready format

Identify funnel bottlenecks and recommend minor optimizations

Quality Assurance & Troubleshooting

Pre?webinar tech checks (audio/video, recording)

Live?event support: monitor chat, escalate issues

Post?event review for data integrity and replay link distribution

Required Skills & Tools
Proven experience with webinar platforms (Zoom Webinar, WebinarJam, GoToWebinar)

Hands?on with SMS tools (Twilio, ManyChat) and email automation (ActiveCampaign, ConvertKit)

Strong Google Sheets/Airtable proficiency for live dashboards

Familiarity with link?tracking and CRM integration best practices

Exceptional attention to detail and process?orientation

Reliable internet, US?friendly time availability for occasional live support

Nice?to?Have
Basic HTML/CSS for landing?page edits

Experience with paid?traffic webinar funnels (Facebook, YouTube)

Exposure to Google Data Studio or similar reporting tools

How to Apply
Please submit Typeform:

----------