Operations Administration / Bookkeeping

We are a company that is based in the USA. We operate in the PST time zone and are looking for a person that can help the back office in the tasks needed to support the company as well as be an assistant to myself.

The Job consists of the following:

- Quickbooks data entry and management
- Finance & Bookkeeping Oversight
- Assist with preparation of monthly reports and questions from bookkeepers
- Review transaction entries for accuracy
- Answer Categorization and allocation questions
- Correct project, labor, and expense codes
- Proper descriptions and documentation
- Perform light internal audit checks on books weekly and monthly.
- Maintain AP report and update weekly.
- Confirm correct project codes, amounts in Quickbooks for reporting purposes.
- Review and update AR spreadsheet weekly
- Create and send AR report to the team
- Match D-tools software payments to QBO invoices and flg discrepancies, then share with Bookkeepers for allocation
- Follow up on overdue accounts with the team during the meetings
- Prepare relevant reports.
- HR
- Workplace policies and HR documentation updates and training.
- Track and assist with offboarding tasks, including final pay, and recordkeeping.

Bonus Other Skills:
- Administrative Support
- Communications
- Customer Service
- Digital Marketing
- Email Marketing
- Fluent English (US)
- Graphic Design
- Social Media Management
- Social Media Marketing
- Virtual Assistant