Executive Assistant to Owners (Part Time)

We’re seeking a highly organized and proactive Executive Assistant to support the owners of multiple growing, family run businesses. In this role, you’ll own the management of their inboxes and calendars, manage priorities, coordinate vendors, book travel, and help improve and streamline operations to keep both business and personal tasks running smoothly.

The best person for this role is detail oriented, a pro at managing inboxes, schedules, and day to day operations, and a proactive problem solver who anticipates needs. This role will serve as a trusted right hand to the owners. Most tasks can be completed on a flexible schedule, but a two hour daily overlap with US Central Time is required for check ins and priority updates. If you’re tech savvy, enjoy problem solving, and take pride in creating structure and efficiency, this role is an excellent fit.

About Us
We (Abbie and Michael Bejrowski) are hands-on entrepreneurs and parents raising three energetic kids. Our family of companies includes:
Polly Peak Storage – a 303-unit self-storage facility in Bandera, TX ( ---------- )
Safe T Storage – a covered boat & RV storage facility in Hot Springs, AR ( ---------- )
Polly Peak Trailers – a utility trailer dealership with locations in Bandera and Dripping Springs ( ---------- )
Mint Capital Group – manages our three residential rental units and oversees self-storage acquisitions

We embrace AI technology and believe in constant system improvement. Our culture is friendly, positive, and proactive. We value people who are passionate, spot issues before they become problems and suggest solutions, not excuses.
When we’re not working, we love playing with our kids, spending time in nature, reading, and taking care of animals (our backyard doubles as a hobby farm with goats, chickens, rabbits, dogs, a cat, and two Green Cheek Conures).

Employment Details
Employee status, 20 hours per week
Rate of $8/hour
Work from anywhere with a minimum of 2 hours overlap with Central Time on weekdays
Paid Philippine public holidays plus company break: December 24, 25, 26, 30, 31 and January 1
Five PTO days after six months, ten PTO days after one year
Prorated 13th-month bonus for the first calendar year, full 13th-month bonus every December thereafter

Key Responsibilities
Inbox & calendar ownership
Manage Gmail inbox – triage, draft replies, flag follow ups, maintain zero inbox
Maintain family and business calendars – schedule sports, camps, appointments, and block focused work sessions while preventing conflicts
Act as owner’s “gatekeeper” – screen calls, coordinate with investors, lenders, brokers, and attorneys, and keep communication flowing for Abbie and Michael
Send a weekday morning priorities text outlining top tasks and time blocks

Planning, tasks, and follow through
Create and manage tasks for owners and staff in ---------- , track status, and follow up as needed
Ensure strong follow through by closing loops without reminders and setting reminders for others
Prepare checklists and account setups for new hires or virtual assistants

Process and project support
Identify workflow bottlenecks, draft SOP updates, and record Loom videos
Run basic reports, clean data, and update KPI dashboards weekly in Google Sheets
Conduct research via web and ChatGPT for best practices, vendor lists, or tool comparisons
Support light property/vendor coordination – request quotes, schedule services, and follow up across home and business needs

Logistics & personal support
Manage online purchasing and research for business or personal items and services
Handle personal errands and household logistics (appointment booking, bill pay, making calls, gift ordering)
Coordinate travel booking (flights, hotels, simple itineraries)

Document & file management
Scan, rename, tag, and organize PDFs and images in Google Drive folders to maintain a clean file structure

Required Skills
Excellent written and spoken English
Proven experience managing Gmail inboxes and Google Calendar for executives
Outstanding attention to detail, proactive mindset, internal drive, and ability to learn quickly
Intermediate to advanced documents and spreadsheet skills in Google Docs, Word, Google Sheets and Excel
Excellent summarization skills – able to capture action items and turn discussions into clear tasks
Tech troubleshooting inclination – comfortable Googling fixes for minor software, calendar, or system issues
Confident, efficient use of ChatGPT
General tech savvy with a fast learning curve

Bonus Skills (not required)
Systems thinker with automation curiosity – comfortable poking around Zapier, etc.
Tech troubleshooting inclination – comfortable Googling fixes for minor WordPress, calendar, or Zoom issues

Tools You Will Use
Gmail and Google Calendar
Google Docs and MS Word
Google Sheets and Excel
ChatGPT and other AI software
----------
Loom
Canva
Cubby (storage management software)

How To Apply

Email ---------- with the subject line “Executive Assistant – Your Name”. Please include:
A short paragraph about why you are the best fit
Resume
The words Green Cheek Conures
Sample portfolio
Screenshot of your internet speed test (https://www.speedtest.net/es)
DISC profile report ( ---------- )

Hiring Process
1. Initial screen - review resume, portfolio, DISC profile and internet speed test
2. Email correspondence with candidates
3. Sample project – 30-60 minute paid test
4. Interview final top candidates - 30 minute Zoom call with Abbie and Michael
5. Paid trial week - 10 hours
6. Offer and onboarding