Executive Assistant/Marketing Assistant

Summary
Work directly with the husband and wife owners of four growing Texas businesses and keep their work and family life running smoothly. You will own email and calendar management, social media scheduling, KPI tracking, basic website and video updates, online purchasing, vendor coordination, and ---------- task follow through. The ideal candidate lives in the Philippines, writes excellent English, moves fast with ChatGPT and Canva, spots problems before they happen, and sends a clear daily priorities check in while working mostly on your own schedule with two overlap hours in US Central Time.

Employment Details
• Employee status, 40 hours per week
• Starting pay of $8/hour
• Work from anywhere with a minimum of 2 hours overlap with Central Time on weekdays
• Paid Philippine public holidays plus company break: December 24, 25, 26, 30, 31 and January 1
• Five PTO days after six months, ten PTO days after one year
• Prorated 13th-month bonus for the first calendar year, full 13th-month bonus every December thereafter

About Us
We (Abbie and Michael Bejrowski) are hands on entrepreneurs and parents raising three energetic kids in Texas. We are seeking an executive assistant to help keep us organized and free up some of our time. For fun we love spending time playing with our kids, being in nature, reading, and taking care of one kind of animal or another (our backyard doubles as a hobby farm with goats, chickens, rabbits, dogs, a cat, and two Green Cheek Conures).

Our family of companies includes:
• Polly Peak Storage – a 303 unit self?storage facility in Bandera, TX ( ---------- )
• Safe T Storage – a covered boat & RV storage facility in Hot Springs, AR ( ---------- )
• Polly Peak Trailers – a utility trailer dealership with locations in Bandera and Dripping Springs providing trailers, mowers, parts, and service. ( ---------- )
• Mint Capital Group – our catch all LLC which manages our 3 residential rental units and self storage acquisitions
We embrace technology and believe in constant system improvement. Our culture is friendly, positive, and proactive – we value people who spot issues before they become problems and who suggest solutions, not excuses. If you are proactive, love organizing chaos, learning new tools (especially AI), and taking ownership, you’ll fit right in.

Key Responsibilities:
• Email management - triage, draft replies, flag follow ups, maintain zero inbox in Gmail
• Family and business calendar management - schedule sports, camps, appointments, block work sessions, prevent conflicts
• Daily top priorities and schedule text - send weekday morning summary for Abbie and Michael
• Online purchasing and research - source products, gifts, books, services, compare options, place orders, track delivery
• Purchases - manage personal and business buying workflows and maintain receipts log
• Social media posts and basic video edits - create, schedule, repurpose content using Canva or CapCut for multiple brands
• Marketing campaigns and Google My Business updates - coordinate email and social campaigns, post promotions, respond to reviews
• Track business KPIs - pull metrics, update Google Sheets and ---------- boards weekly
• Creating and updating SOPs - draft or refresh procedures, record Loom walk-throughs, organize Google Drive folders
• Running reports - export periodic reports from Cubby, Facebook Ads, QuickBooks etc
• Data cleanup - rename files, tidy spreadsheets, ensure naming conventions
• Project research - leverage ChatGPT and web searches for best practices, vendor lists, tool comparisons
• Scanning, saving, and sorting documents - rename, tag, and file PDFs and images in Drive
• Vendor coordination - request quotes, schedule service, follow up across home and business needs
• Planning and task management via ---------- - build tasks for owners and staff, track status, nudge as needed
• Travel booking - reserve flights and hotels

Required Skills
• Excellent written and spoken English
• Proven ownership of Gmail and Google Calendar for an executive
• Strong document skills in Google Docs or MS Word
• Intermediate spreadsheet skills in Google Sheets or Excel
• Outstanding attention to detail, proactive mindset, internal drive and ability to learn quickly
• Canva proficiency and basic video editing (CapCut or Canva video)
• Strong usage and knowledge of ChatGPT
• Tech savvy, fast learner
• Frequent use of ChatGPT

Preferred, not required:
• Familiarity with ---------- or similar task management tool
• Previous management role

Tools You Will Use
• Gmail and Google Calendar
• Google Docs and MS Word
• Google Sheets and Excel
• ChatGPT
• Canva (graphics and video)
• Facebook, Google My Business, YouTube
• ----------
• Loom
• Cubby (storage management software)

How To Apply
• Email ---------- with the subject line “Executive Assistant – Your Name”. Please include:
• A short paragraph about why you are the best fit
• Resume
• The words Green Cheek Conures
• Sample portfolio
• Screenshot of your internet speed test (https://www.speedtest.net/es)
• DISC profile report ( ---------- )

Hiring Process
1. Initial screen - review resume, portfolio, DISC profile and internet speed test
2. Email correspondence with candidates
3. Sample project – 30-60 minute paid test
4. Interview final top candidates - 30 minute Zoom call with Abbie and Michael
5. Paid trial week - 10 hours
6. Offer and onboarding