Ecommerce Executive Assistant

Job Title:
Ecommerce Executive Assistant

Company:
STONOVIA GROUP INC.
???? Remote – Philippines
???? Full-Time (40 hours/week)

About Us
STONOVIA GROUP INC. is a fast-growing S-Corp based in Los Angeles, specializing in flexible stone veneer and innovative building materials. We operate a direct-to-consumer e-commerce model serving designers, builders, and homeowners across the U.S. and Canada.

Our team spans the U.S., China, and Southeast Asia. We're looking for a highly organized, proactive Executive Assistant to support the CEO in streamlining logistics, purchasing, coordination, and internal operations as we scale.

About the Role
You will serve as a key support to the CEO — ensuring operations stay on track, communication is clear, and important tasks don’t fall through the cracks. This role involves handling everything from scheduling and logistics to vendor coordination and internal processes, with strong integration into our Shopify-based workflows.

Key Responsibilities
1.Coordinate LTL and parcel shipments, including booking, documentation, and tracking

2.Manage shipping claims and disputes with carriers and vendors

3.Support purchasing by placing orders and following up with suppliers

4.Communicate with vendors to request quotes, gather info, and compare service options

5.Manage CEO’s calendar, schedules, and task follow-ups

6.Conduct business research (e.g. testing labs, supplier sourcing, software tools)

7.Assist in documenting internal processes and SOPs

8.Coordinate with tea ---------- mbers across U.S., China, and Philippines

9.Assist with Shopify-related tasks such as order tracking, store adjustments, or basic troubleshooting

10.Leverage AI tools (e.g., ChatGPT, Notion AI, Google tools) for writing, organizing, and boosting task efficiency

11.Provide general administrative support and team coordination as needed

Required Qualifications
1.Excellent written and spoken English communication skills

2.Minimum 1–2 years of executive assistant, operations, or ecommerce support experience

3.Proven experience working with U.S.-based companies in a remote support role

4.Hands-on experience with Shopify (store backend navigation, order management, vendor integration)

5.Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar)

6.Strong organizational and problem-solving skills

7.Ability to work independently, prioritize, and meet deadlines

8.Comfortable using AI tools to improve speed and quality of work

Bonus Qualifications (Not Required but Preferred)
1.Prior exposure to HR coordination (e.g., helping with hiring, onboarding, or internal team documentation)

2.Experience with tools like ---------- , Zoho CRM, or shipping/logistics platforms

Schedule & Compensation
1.Full-Time: 40 hours per week

2.Workdays: Monday to Friday, with occasional Saturdays as needed

3.Must have working hour overlap with U.S. Pacific Time (PST)

4.Long-term remote role with career growth opportunities

Please submit the following to apply:

1.A brief intro message

2.Your updated resume

3.(Optional but preferred) A 1-minute intro video about yourself

We’re excited to meet someone who can grow with us, take ownership, and become an essential part of our expanding international team.