Executive Assistant for Activ8 Sports Performance Owners

About Activ8 Sports Performance: Activ8 Sports Performance is San Diego’s premier training academy, empowering athletes through elite basketball programs and dynamic content. We’re seeking a proactive, organized Executive Assistant to support our owners in driving our mission forward with efficiency and impact!

Job Description: We’re looking for a detail-oriented Executive Assistant to be the right-hand support for Activ8’s owners. You’ll manage projects, streamline communications, move sales along, and handle diverse tasks to keep our operations running smoothly. If you thrive in a fast-paced environment, excel at organization, and are passionate about supporting a growing sports brand, this is your chance to shine!

Responsibilities:

Manage projects, including coordinating marketing campaigns, events, and training program logistics, ensuring timely execution.

Handle select inboxes, prioritizing emails, responding to inquiries, and filtering communications for the owners.

Support sales processes by following up on leads, scheduling client meetings, and tracking progress in CRM tools.

Assist with tasks assigned by owners, such as scheduling, research, data entry, and preparing reports or presentations.

Collaborate with the team to maintain a consistent brand voice and ensure deadlines are met.

Maintain confidentiality and handle sensitive information with professionalism.

Requirements:

Proven experience as an Executive Assistant, Virtual Assistant, or similar role (2+ years preferred).

Strong project management skills

Excellent email management skills, with experience in Gmail or Outlook

Ability to move sales along by nurturing leads and maintaining client relationships.

Proficiency in Microsoft Office and basic data entry/reporting tools.

Exceptional organizational skills and ability to prioritize tasks in a fast-paced environment.

Strong written and verbal communication skills in English.

Reliable internet and familiarity with remote collaboration tools (e.g., teams, Zoom, Dropbox).

Passion for sports or fitness is a bonus!