Events and Marketing Supervisor

Key Responsibilities:
Conduct in-depth research and feasibility studies for potential tourism exhibitions (e.g., ITB Berlin, WTM London, etc.)
Assess return on investment (ROI), target audience, market reach, and competition for proposed events
Prepare feasibility reports and obtain management approvals
Develop detailed event budgets with accurate costings and financial projections
Negotiate with exhibition organizers to secure optimal space and create cost-effective pavilions
Source and negotiate with stand contractors to obtain the best deals
Convince and onboard co-exhibitors, promoting additional products and services where applicable
Manage all documentation, compliance, visa processes, and insurance related to events
Handle all event logistics including registration, booth booking, shipping, travel, accommodation, and local transport
Design exhibition booths and promotional materials in line with brand guidelines
Liaise with tourism partners, embassies, tourist boards, and service providers, ensuring procurement compliance
Plan and execute pre-event marketing campaigns including social media, public relations, and newsletters
Create and manage event-specific and client social media content calendars
Coordinate influencer and celebrity marketing initiatives
Oversee on-site event operations to ensure smooth and professional execution
Collect and manage leads during events with timely follow-up and reporting
Prepare comprehensive monthly reports summarizing all event-related activities and outcomes
Handle ad hoc requests and manage multiple events simultaneously

Required Qualifications & Skills:
Bachelor's degree in Marketing, Event Management, Tourism, Business Administration, or a related field
Minimum 3 years of experience in event planning, exhibitions, or tourism marketing
Strong skills in budgeting, costing, financial analysis, and reporting
Proven negotiation skills with vendors, exhibition organizers, and service providers
Excellent communication and interpersonal skills; ability to persuade and build lasting partnerships
Experience in social media content planning, creation, and account management
Familiarity with influencer and celebrity marketing coordination
Strong organizational and multitasking abilities to manage several projects and deadlines simultaneously
Proficiency in Google Workspace (G Suite); experience with marketing tools (e.g., CRM systems, social media platforms) is an advantage
Willingness to travel internationally for exhibitions and events
Flexibility to work extended hours, weekends, or holidays as required by event schedules
Fluency in English; knowledge of additional languages is a plus