Virtual Assistant (Construction Project Engineer + Graphic Design) for Sydney-Based Construction Company

About Us
Re Con Building Group is a high-end renovation and landscaping company based in Sydney, Australia. We specialise in full-home renovations, extensions, and outdoor transformations. We’re growing fast and need a dependable, creative, and organised Virtual Assistant to help us manage operations and build our brand online.
You’ll work directly with the company director (a licensed builder and former structural engineer), supporting across admin, marketing, and client communications.
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Who We're Looking For
You're a self-starter who thrives on taking ownership. You’re creative with design, structured with admin, and can follow instructions while contributing ideas. You should be proactive, highly organised, and have a good eye for quality and detail.
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Key Responsibilities

Marketing & Design
? Design social media posts, stories, reels, brochures, signage, and proposal documents
? Write and schedule captions/posts on Instagram, Facebook & LinkedIn
? Create highlight reels/montages using project photos
? Maintain consistency with brand voice and image
? Manage social media ads on facebook and instagram

Admin & Business Support
? Draft quotes, variations, invoices, and follow-up emails (templates provided)
? Track material orders and supplier communication
? Update contractor calendar and timelines
? Aid in building systems and procedures for our growing business

Client & Sales Support
? Respond to new enquiries with templates
? Update CRM or spreadsheet database of leads and contacts
? Format professional documents and send follow-ups to clients or agents
? Set up sales workflows for pre and post client consultation and quotation
? Nurture database with newsletter, seasonal incentives and project and customer highlights.

Finance Admin (Basic)
? Record contractor invoices and receipts
? Assist in chasing unpaid invoices professionally
? Maintain spreadsheets for job cost tracking
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Qualifications & Skills Required
? Excellent written and spoken English
? Experience with Canva, Adobe tools, or similar
? Social media experience (Instagram, Facebook, LinkedIn)
? Experience with admin tasks, email, and Google Workspace
? Organised, detail-oriented, and trustworthy
? Bonus: Knowledge of the construction or renovation industry
? Bonus: Experience using project management tools (Trello, ClickUp, Buildertrend)
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Performance KPIs (First 90 Days)
Area KPI Target
Social Media Schedule 3–5 posts/week across all platforms. 90% brand style compliance.
Design Quality 95?curacy on template use, tone, and formatting by Week 4.
Admin Accuracy 97?curacy in quote/variation formatting; 24-hr turnaround on simple tasks.
CRM Management 100% of leads logged within 48 hours of contact.
Communication Inbox cleared daily, with follow-ups on all flagged tasks.
Systems Contribution Suggest and implement 2–3 efficiency improvements in the first 60 days.
Invoicing Support Weekly updates submitted; no more than 3 overdue invoices without follow-up.

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What We Offer
? Part-time, long-term employment
? Competitive salary (based on experience)
? 13th month pay
? Flexible, supportive work environment
? Career growth in a premium Australian construction company
? Bonus structured to be negotiated after 90days
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To Apply
1. Email your application to [your email] with the subject: “VA Application – [Your Name]”
2. Include:
o Your resume
o A brief intro about yourself
o Portfolio of any design work (social media posts, brochures, etc.)
o A short Loom video (2–3 mins) introducing yourself and explaining why you’d be a great fit for Re Con Building Group