Remote Construction Coordinator & Dispatcher

Full-Time | Remote | EST Time Zone | Must Have Dispatch & Admin Experience

We're a growing construction company in the U.S. with three divisions: handyman services, kitchen/bath
remodeling, and electrical contracting. We're family-owned, fast-paced, and serious about what we do. We're
looking for someone sharp, reliable, and experienced to help run our day-to-day operations remotely.
If you've worked in construction admin, supported field techs, scheduled jobs, or handled incoming calls from
clients - we want to talk to you.

What You'll Do:
- Answer and return phone calls from U.S.-based clients during business hours
- Respond to new leads in real-time from platforms like Thumbtack, Angi, Facebook, Google, etc.
- Turn lead sources on/off at the start and end of each business day
- Schedule and dispatch jobs in Jobber (or similar platform) based on skill, availability, and materials
- Submit and track purchase orders - Home Depot, Amazon, local vendors
- Organize job folders and business files in Dropbox
- Monitor technician job progress and ensure they're clocking in/out correctly
- Handle daily invoicing drafts and prep time logs for payroll
- Keep our live job board (Trello or HiveLogic) up to date with job status and next steps
- Follow up on overdue invoices and assist with collections
- Log client complaints or job issues and help prepare for weekly team reviews
- Share job details and project updates with our marketing team for content use

What We're Looking For:
- Fluent English - confident and natural on the phone with U.S. clients
- Experience working with contractors, techs, or service-based businesses
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Job Posting - Construction Operations Assistant
- Familiar with Jobber, Housecall Pro, or other CRM/dispatch platforms
- Comfortable organizing schedules, Dropbox folders, and juggling tasks
- Able to stay calm, focused, and follow through under pressure
- Fully available during 7:00 AM to 4:30 PM EST, Monday through Friday (some Saturdays if needed)

Do Not Apply If:
- You've never scheduled jobs or worked with a contractor
- You're juggling multiple jobs or VA clients
- You're uncomfortable being on the phone regularly
- You need daily check-ins to stay on track

How to Apply:
Send the following:
1. Your resume (PDF format)
2. A short message telling us about your construction or dispatch experience
3. A short voice recording introducing yourself
4. Confirm your full-time availability during 7:00 AM-4:30 PM EST
Subject line: Ops Assistant - [Your Name]

We move quickly when we find the right fit. If you're ready to step into a key role and run the backend of a
real construction business - let's talk.