Sales Operations Assistant

Sales Operations Assistant

Position Overview
We are seeking a detail-oriented and proactive Sales Operations Virtual Assistant to support our sales team with critical day-to-day operations. This role is essential to maintaining the efficiency and effectiveness of our sales process, ensuring no opportunity is missed and every lead receives exceptional attention.

Key Responsibilities
CRM Management & Data Operations
Update and maintain lead information in HubSpot with precision and timeliness
Ensure data accuracy across all sales platforms and systems
Track lead progression through the sales funnel
Generate and distribute sales reports and analytics
Sales Coordination & Scheduling
Manage and coordinate sales call schedules across the team
Proactively reschedule appointments for prospects and tea ---------- mbers as needed
Monitor calendar conflicts and optimize scheduling efficiency
Send appointment confirmations and reminders
Lead Follow-up & Communication
Reach out to prospects who miss scheduled sales calls
Execute systematic follow-up sequences for no-shows
Maintain consistent communication with warm leads
Coordinate with sales team on lead handoffs and status updates
Administrative Support
Prepare sales materials and presentations for tea ---------- mbers
Assist with proposal preparation and contract administration
Maintain organized filing systems for sales documents
Support sales team with research and prospecting activities

Required Qualifications
2+ years of experience in sales operations, virtual assistance, or similar administrative role
Proficiency with HubSpot CRM (or similar platforms)
Strong communication skills, both written and verbal
Excellent organizational and time management abilities
Detail-oriented with high accuracy in data entry
Comfortable with technology and quick to learn new systems

Preferred Qualifications
Experience in B2B sales environment
Knowledge of sales processes and lead management
Familiarity with scheduling tools and calendar management systems
Previous experience in a remote work environment

Our Core Values
Word is Iron Willed: We do what we say we're going to do, when we say we're going to do it. Reliability and follow-through are non-negotiable.
Chick-fil-A Level of Service: We provide exceptional, thoughtful service that goes above and beyond expectations. Every interaction should leave people feeling valued and impressed.
Pro Athlete Mentality: We bring discipline, continuous improvement, and peak performance to everything we do. We train hard, compete harder, and never settle for mediocrity.

Compensation
$800 USD/ month + opportunity for bonuses

What We Offer
Unlimited Paid Time Off
Flexible remote work arrangement
Opportunity to work with a high-performing sales team
Professional development and growth opportunities
Collaborative and results-driven work environment