Executive Assistant for Fast-Paced Business Owner (Full-Time | Calendar, CRM, Team Coordination, Hiring Support)

Hi there — I’m a business owner in the U.S. looking for a sharp, highly organized executive assistant who can help me manage my calendar, schedule both personal and business tasks, coordinate with other VAs and tea ---------- mbers, and assist with hiring, CRM updates, and automation projects.

You’ll be my right hand — keeping me focused, on schedule, and clear on what’s most important. This is not just data entry or task work — I need someone who thinks strategically, communicates fast, and thrives in a fast-paced environment.

If you’re someone who moves quickly, takes ownership, and thrives helping business owners stay organized and in control — this is for you.

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? Your Responsibilities Will Include:
• Managing personal + business calendars
• Booking and confirming appointments, calls, and meetings
• Scheduling personal tasks (doctor, dinner, travel, etc.)
• Reviewing and assigning leads to other tea ---------- mbers
• Coordinating with other VAs, salespeople, and contractors
• Posting hiring ads, reviewing applicants, scheduling interviews
• Keeping our CRM clean, updated, and organized
• Helping document SOPs and processes
• Handling inbox cleanup, reminders, and light follow-ups
• Setting up basic automations using tools like Zapier, Make, or Google integrations

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???? Requirements:
• Fluent English — written and spoken
• Must be extremely responsive during working hours (Slack/WhatsApp/Email/etc.)
• Great with Google Calendar, task boards, Google Docs, CRMs, etc.
• Organized, proactive, and confident handling responsibility
• Comfortable communicating with other VAs and tea ---------- mbers
• Tech-savvy — knows how to figure out tools, manage logins, and troubleshoot issues
• Willing to handle both business and personal-related tasks

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???? Work Schedule:
• Full-time (40 hours/week)
• Must be available during U.S. Pacific Time business hours (PST)
• This is a long-term position with growth opportunities for the right person

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???? To Apply:

Please send the following:
1. A 1-minute voice recording introducing yourself and your past experience working with business owners
2. A brief description of your internet speed, work setup, and availability (include your time zone)
3. A short explanation of your experience with:
• Calendar management
• Hiring / VA coordination
• CRMs or automation tools (if any)
4. Your desired monthly salary and starting salary

Subject line: “Your Executive Assistant — Fast, Organized, and Reliable”