Virtual Assistant

About us
Creo Collective is a full-service marketing agency. We partner with technology companies to help them stand out from their competitors, connect with prospects and customers in a meaningful way, and contribute to their bottom-line results.

Our mission is to change how people think about a marketing agency. At Creo, we work to positively impact our clients’ businesses by helping them grow, and focus equally on making a real impact on the lives of the people we serve.
Client teams are curated based on the needs of the client. This allows Creo Collective team members to serve clients where they can provide the most value in their areas of expertise.

The opportunity

We’re looking for a smart, detail-oriented, and proactive Virtual Assistant based in the Philippines to support our growing team. You will be a critical operations partner, especially since you will be supporting the Founder/CEO and leadership team directly.
This is a remote role that requires strong communication skills, comfort with tools like Google workplace, Asana, Hubspot, and a desire to be a true part of the team—not just an outsourced resource. You’ll play a critical role in helping the agency run smoothly behind the scenes.
Key responsibilities
Team Member Onboarding
Coordinate onboarding of new employees, including scheduling welcome meetings, managing checklists, preparing internal documentation, and ensuring access to tools and platforms

Talent & Recruiting Support

Help administer applicant tracking, schedule interviews, follow up with candidates, and assist in documentation for hiring decisions

Finance & Accounting Administration
Send invoices to clients, track payments, follow up on outstanding balances, and update internal financial systems
CRM Management (Hubspot)
Maintain and enrich contact records, organize and export segmented lists, and support campaign setup and tracking

Sales Process Support
Track the status of leads, proposals, SOWs, and coordinate handoffs to the client delivery team

Marketing Execution Support
Assist with publishing content (e.g., blogs, landing pages, emails) in Hubspot; pull reports and analytics for campaigns; support marketing operations tasks

Light Graphic Design Support
Help with basic design needs for internal company websites using Wix

Internal Project Coordination
Update project boards, monitor recurring tasks, and help document and maintain SOPs

Tool & System Management
Organize shared files, maintain internal directories, and help manage logins, subscriptions, and platform access

Who you are
Based in the Philippines
Able to work Eastern Time Zone hours and participate in team meetings, respond to messages, and be available for questions
Someone who wants to be a true part of a collaborative team—not just an outsourced contractor
Qualifications
Fluent in English—both written and verbal
2+ years of experience as a Virtual Assistant
Strong attention to detail, dependable, and resourceful
Comfortable learning and using new systems and tools (experience with Hubspot is a plus)
Not required, but a plus
Exposure to B2B technology or SaaS industries
Comfortable with fast-paced, client-facing environments where adaptability and collaboration are key
Performance expectations
Though a contract position, to succeed in this role, we expect:
Availability during working hours (9 a.m.-5 p.m. ET) - This means checking email to ensure timely responses to team and clients, watching GChat for internal messages, etc.
Friendly and approachable, your primary focus is to build relationships internally, and get things done quickly and efficiently.
Transparent and honest communication with your entire Creo team regarding availability and accessibility.

Why join Creo Collective?
Join a close-knit team based in the Philippines
We’re committed to your growth and development, just like we are with our U.S.-based team members

How to apply:

Submit your resume to ----------

Creo Collective is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.