Marketing & Administrative Assistant | Remote | Part-time/Full-time Available

About Opus Group

Opus Group is a strategy and solution design firm with offices in Toronto, Ontario, and Seattle, Washington. We help government agencies and social impact organizations turn bold ideas into real-world impact, delivering clear, scalable value for key stakeholders.

Our team is a dynamic collective of strategists, researchers, designers, and changemakers driven by a shared belief: *impact doesn't happen by chance — it's intentionally built.* We are more than consultants; we are hands-on partners, working alongside our clients to co-create, test, and refine solutions that drive lasting change.

Our Core Service Areas:
Strategy Development - Defining the path from insight to action
Solution Design - Turning strategies into tested, scalable solutions
Implementation Support, Insights Generation & Continuous Improvement - Using evidence and data to refine and sustain impact

Our guiding principle is simple: *Great policy is only as impactful as its execution*. At Opus Group, we make execution work.

The Opportunity

We are seeking a skilled Marketing & Administrative Assistant to join our remote-first team. This role combines marketing coordination with administrative excellence to support our growing organization. Depending on the candidate's strengths and our needs, this may be structured as one hybrid role or divided into two specialized positions.

**Schedule:** Our team operates across EST and PST time zones (9 AM - 5 PM). This role requires availability during core overlap hours of **9 AM - 1 PM EST**.

Key Responsibilities

Administrative Excellence
- Vendor & Supplier Management: Research, source, and manage relationships with vendors and suppliers
- Travel & Schedule Coordination: Book travel arrangements and manage team calendars efficiently
- Presentation Development: Create professional, polished presentation decks using generative AI tools
- Systems Integration: Develop streamlined workflows and integrations across our platforms (Slack, ClickUp, Google Drive, HubSpot)
- File Management: Organize and maintain comprehensive online file sharing systems
- Meeting Documentation: Create micro boards and document meetings within Miro
- Business Research: Conduct targeted online research to support business development initiatives
- Process Development: Support the creation and enhancement of process documents and operational standards

Marketing & Social Media Coordination
- LinkedIn Management: Manage and grow our LinkedIn presence with a focus on increasing engagement and reach
- Content Creation: Develop compelling LinkedIn post content that aligns with our brand and expertise
- Analytics & Optimization: Analyze newsletter and LinkedIn metrics to continuously improve performance and outcomes
- CRM Management: Set up and optimize HubSpot to support and enhance business development efforts
- RFP Management: Build and maintain a comprehensive system to track and manage RFP opportunities
- Website Coordination: Manage website updates and coordinate with communications contractors for website changes
- Market Research:*Conduct strategic online research to identify business development opportunities

What We're Looking For

Essential Qualifications:
- Technology Expertise: Highly proficient with common business technologies and able to quickly learn new platforms
- Systems Thinking: Strong analytical mindset with proven ability to create and enhance processes that optimize business outcomes
- Professional Maturity: Excellent professional presence and strong interpersonal skills
- Accountability: Demonstrated high level of self-direction and personal accountability
- Experience: Minimum 3 years of relevant experience in administrative support, marketing coordination, or related roles
- Collaboration: Strong team player with the ability to give and receive constructive feedback
- Growth Mindset: A desire to learn and grow individually and with our team

Preferred Skills:
- Experience with generative AI tools
- Familiarity with CRM systems (HubSpot preferred)
- Social media marketing experience, particularly LinkedIn
- Experience in professional services or consulting environments

What We Offer

- Flexible Work Arrangement: Contract or employee position through a local Employer of Record firm
- Schedule Options: Full-time or part-time opportunities available for the right candidate
- Growth-Oriented Culture: Collaborative team environment with opportunities for professional development and career advancement
- Investment in You: Professional development support and growth opportunities
- Meaningful Work: Opportunity to support impactful work with government agencies and social impact organizations

How to Apply

We are a collaborative and growth-oriented team that values innovation, accountability, and meaningful impact. If you're passionate about supporting strategic work that creates real-world change and thrive in a technology-forward, process-oriented environment, we'd love to hear from you.

Please share your resume and short answers (4-7 sentences to the below questions):
1.) Please describe your most relevant experience
2.) Please describe the top skills and you would be bringing to this role
3.) Describe how you would create value for our company
4.) Describe what you are most looking for in your next role

*Opus Group is committed to creating an inclusive and diverse workplace where all tea ---------- mbers can thrive.*