Executive Assistant / Transaction Coordinator (Remote)

Are you obsessed with building lists, crushing tasks, and making sure nothing (and I mean nothing) slips through the cracks?

About Us
I run a fast-growing land investment company. We buy and sell about 40-50 pieces of raw land across multiple states each year— flipping it, subdividing it, or owner financing it.

Who You Are:
You’re the kind of person who lives for bringing order to chaos and can switch gears between. You’re enthusiastic & high-energy (non-negotiable — if you’re low-energy, we won’t click). You take ownership with a "Founder’s Mentality" — you’re the CEO of making sure stuff gets done. You’re strategic and pushy in the right way: you keep deals moving, people accountable, and me focused on high-level decisions.

Executive Assistant (EA): anticipating needs, building systems, organizing my calendar & inbox, and keeping me 5 steps ahead.

Transaction Coordinator (TC): driving deals from contract to close, managing title companies, lining up vendors, and making sure every box is checked.

What You’ll Do:
Executive Assistant Side:
- Be my shadow & right hand. Keep my priorities, calendar, follow-ups, and inbox in order.
- Build SOPs so we’re not reinventing the wheel.
- Organize Asana boards so nothing falls through the cracks

Transaction Coordinator Side:
- Manage all deals from signed contract to closing table.
- Coordinate with title companies, lenders, and sellers to keep timelines tight.
- Call county offices for zoning & permitting questions.
- Source vendors: get multiple bids, compare them, and present the best options.
- Hold vendors accountable: regular check-ins, ensuring deadlines are hit, or swapping them out if they drop the ball.
- Schedule surveys, drone photography, and property inspections.

Tools We Use:
Slack, Asana, Gmail, Followup Boss, Google Drive, plus whatever else gets the job done.

Hours & Logistics
Remote, flexible, 20–40 hours/week depending on workload.
You’ll be in Slack & email daily driving projects forward. We care about results, not seat time.

? If This Is You, You’ll Say:
“I love being the go-to person who keeps everything on track.”
“I’m constantly looking ahead, anticipating bottlenecks, and making sure we’re prepared.”
“I’m energized by juggling details, talking to vendors, following up with title, and organizing chaos into order.”

???? If This Isn’t You, You’ll Say:
“I need to be told exactly what to do next.”
“I wait for tasks rather than finding them.”

???? Ready to Apply?
Send me a short message sharing:
- Why this role fires you up
- Your experience being the #2 to a busy entrepreneur, or managing transactions in real estate
- And the coolest or most complicated project you’ve ever owned from start to finish.

We’ll take it from there.