Administrative Virtual Assistant for Realtor

**Job Title:** Administrative Virtual Assistant for Realtor (Philippines-based)

**Overview:**
Seeking a proactive, detail-oriented *Administrative Virtual Assistant* to support a busy real estate professional. The ideal candidate will possess experience with Brivity CRM, Canva, and AI-driven content creation, and demonstrate exceptional organizational skills. This role requires handling administrative, marketing, and transaction coordination tasks to streamline operations and enhance client engagement.

**Key Responsibilities:**

- **CRM Management:**
- Maintain and update client records and pipelines in Brivity
- Manage lead follow-up, nurturing, and qualification
- Track transaction progress and client communications

- **Marketing & Content Creation:**
- Design marketing materials, social media graphics, and flyers using Canva
- Create and schedule engaging content for social media and email campaigns
- Utilize AI tools to draft newsletters, property descriptions, and client updates

- **Document Management:**
- Prepare, send, and organize documents using DocuSign and Dotloop
- Ensure timely completion of contracts, disclosures, and transaction paperwork

- **Email & Calendar Organization:**
- Organize Gmail inbox, filter and prioritize messages
- Schedule appointments, showings, and meetings; send reminders
- Coordinate with clients, vendors, and tea ---------- mbers

- **Client Support & Communication:**
- Respond to client inquiries promptly and professionally
- Draft and send follow-up emails, appointment confirmations, and thank-you notes
- Assist with client onboarding and maintain high service standards

- **Transaction Coordination:**
- Support contract-to-close process, ensuring all deadlines and requirements are met
- Liaise with lenders, inspectors, and other parties as needed
- Keep all parties updated on transaction status

- **Additional Tasks You Might Delegate:**
- Data entry and report generation
- Market research and property research
- Bookkeeping and basic accounting support
- Organize and maintain digital files and folders
- Prepare MLS profile sheets and property listings
- Video editing for property tours or social media

**Preferred Qualifications:**

- Experience with Brivity CRM (required)
- Proficiency in Canva and AI-powered content tools
- Familiarity with DocuSign and Dotloop
- Strong written and verbal English communication skills
- Prior real estate or transaction coordination experience
- Tech-savvy and quick to learn new platforms
- Highly organized, reliable, and able to work independently

**Work Arrangement:**
- Remote, Philippines-based
- Full-time or part-time options available
- Flexible hours, with some overlap to US business hours preferred

**Summary of Tools/Platforms Used:**

| Task Area | Platform/Tool |
|--------------------------|-----------------------|
| CRM & Lead Management | Brivity |
| Content & Design | Canva, AI tools |
| Document Handling | DocuSign, Dotloop |
| Email & Calendar | Gmail, Google Calendar|
| Social Media | Facebook, Instagram, etc.|
| Video Editing | CapCut (optional) |

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