Personal Assistant

Virtual Assistant (Full-Time, Remote)
Location: Remote
Working Hours: Full-time, 9 AM – 6 PM UAE
Salary: $400 per month (paid in USD), increase to $600 after 6 months.

Benefits
5 days of paid leave (on a 12-month rolling basis)
Philippine national holidays off

Long-term role with growth potential

About the Role
We are looking for a highly organised, discreet, and detail-oriented Virtual Assistant to support our CEO and his family while providing back-office assistance to our clients across several businesses. This role combines calendar and travel management, HR admin, and client support — particularly in reconciliation and bookkeeping. You will collaborate with the CEO, his wife, and other stakeholders to ensure smooth personal and business operations.

Key Responsibilities
Personal & Family Assistance (CEO and Wife)
Manage calendar appointments and coordinate meetings
Organise international and regional travel (flights, hotels, visas)
Help with personal errands (gifts, appointments, dining, bookings)
Maintain high levels of confidentiality and sensitivity
Support the CEO’s father with basic admin and finance-related tasks as needed

Client Admin Support
Perform bookkeeping in Xero or Excel
Conduct reconciliation work
Input and schedule payments with accuracy
Assist with creating and sending invoices
Provide ad-hoc admin support for clients as requested
Track and maintain key finance-related records

HR Admin Support
Prepare and manage contracts and onboarding documentation
Track holidays, leaves, and HR compliance across multiple client accounts
Maintain employee records, checklists, and updates
Assist with offboarding and basic HR processes
Support team-wide communication (e.g. holiday calendars, policy sharing)

Who We’re Looking For
Minimum 1–2 years of experience as a Virtual Assistant or similar role
Strong skills in time management, prioritisation, and task follow-through
Experience in Xero, Microsoft Office, and SharePoint preferred
Excellent written and spoken English
Proven ability to work independently while managing multiple workstreams
High discretion when handling sensitive and financial information
Bookkeeping or reconciliation experience a strong advantage

Tools & Communication
Slack, Email, WhatsApp, and Calls for daily coordination
Microsoft Office & SharePoint for file management
Xero for bookkeeping and reconciliation

Confidentiality & Contract
Must sign an NDA (Non-Disclosure Agreement)

This is a long-term independent contractor position