Senior Bookkeeper & Virtual Assistant (Full-Time)

This is a long-term, career-track role. We are only looking for candidates who can commit exclusively to Gibraltar full-time. We are a growing CPA firm and looking for great talent. The employee will work directly with firm management.

What You’ll Be Doing
You’ll wear two hats: Bookkeeper and Administrative Assistant — with the opportunity to grow into a full-time bookkeeping-only role as your client portfolio expands.

Bookkeeping Responsibilities:
• Daily bookkeeping using QuickBooks Online
• Creating Chart of Accounts
• Bank and credit card reconciliations
• Data entry and transaction categorization
• Accounts Payable & Receivable assistance
• Month-end close procedures
• Catch-up and cleanup bookkeeping
• Client onboarding support
• Past-due invoice tracking and loan reconciliation
• Various other bookkeeping tasks

Admin/Operations Support:
• Organizing and editing PDFs
• Converting PDF to Excel (and vice versa)
• Uploading documents to shared drives and portals
• Client follow-ups and data collection
• Assisting with task tracking and internal workflows
• Various Other Tasks

Must-Have Qualifications
•
5+ years of bookkeeping experience (especially with U.S.-based businesses)
• Bachelor's Degree in Accounting
• QuickBooks Online ProAdvisor certification
• Experience handling multiple client accounts
• Excellent written and verbal English communication
• Highly reliable, detail-oriented, and tech-savvy
• Comfortable working with confidential financial data
• A private, distraction-free home office

Tech & Equipment Requirements
• Functional, up-to-date computer or laptop
• Consistent high-speed internet (minimum 100/10 Mbps)
• Backup power/internet solution strongly preferred
• Proficiency in: QuickBooks Online, Microsoft Excel & Word, Google Workspace (Drive, Sheets, Docs)

Ideal Traits We’re Looking For
• Organized, punctual, and committed to deadlines
• Takes ownership of tasks and communicates proactively
• Comfortable with change and eager to learn new tools
• Professional, ethical, and transparent — you own your wins and your misses
• Wants a stable, long-term role and room to grow
• “Can-do” mindset and team player attitude

To show us you read this carefully, include the phrase “Sunshine fuels my focus” at the top of your cover letter.

Compensation & Growth Opportunities
- Starting at $3.50 USD/hour
- Annual performance reviews and bonus opportunities
- Long-term stability and career growth
- Quick PROMOTION and salary increase based on excellent performance.

Work Schedule
Full-time: 40 hours per week
Initial 3 months: 8:00 AM – 4:00 PM U.S. Eastern Time
After training: possible flexible schedule (with manager approval)

How to Apply
Send the following to ---------- with the subject line: “Senior Bookkeeper / Admin VA – [Your Name]”
• A short introduction video (1–2 minutes max)
• Explain your bookkeeping experience, how many and what type of bookkeeping clients you have worked with
• Why you believe you’re the best fit for this position
• Your updated resume
• Your QuickBooks Online ProAdvisor certificate (if available)