Executive VA / Operations Assistant – Dominion Systems

Executive VA / Operations Assistant – Dominion Systems
We are looking for a high-level Executive Virtual Assistant who can manage operations, support marketing and lead generation, and confidently work inside Go High Level (GHL).

This is NOT an entry-level assistant role. We need someone who is organized, tech-savvy, responsive, and can support a fast-growing financial and insurance agency.

You’ll be working directly with the CEO to manage daily business tasks, client workflows, and backend systems.

RESPONSIBILITIES:
Manage calendar, daily schedule, appointment reminders

Handle CRM tasks: tagging, notes, contact organization, basic automations

Upload & monitor content inside Go High Level (GHL)

Manage and send emails & text sequences

Organize inbox and team project tasks

Update and assign tasks inside ClickUp or Notion

Assist with Dubb and BigVu video uploads and scheduling

Light social media support and Mailbox Power mailings

Follow-up with leads, clients, or agents via GHL or RingCentral

REQUIRED SKILLS:
Strong user of Go High Level (GHL) — must know how to navigate the platform, assign tags, update contact records, and run automations

Highly organized and detail-oriented

Fast learner who can take ownership of tasks

Professional English communication (spoken and written)

Understands the insurance, retirement, or financial services space (a plus)

Familiar with ClickUp, Notion, or ---------- (bonus)

IDEAL EXPERIENCE:
You’ve supported a business owner, CEO, or online brand before

You’ve handled day-to-day operations, follow-ups, or CRM tasks

You’ve worked in an environment with sales systems, lead follow-up, or client support

You’re comfortable speaking on behalf of your employer in chats or emails

SCHEDULE:
Full-time preferred (30–40 hours/week)

Eastern Time availability (USA) or overlap for part of the day

Must be responsive during work hours

COMPENSATION:
Starting at $500–$600/month depending on experience

Bonuses available for speed, reliability, and accuracy

Long-term position with growth and promotions

TO APPLY:
Send the following:

Your resume or portfolio

A short video introduction (1–2 minutes)

Confirmation of your experience using Go High Level

Tell us: Have you ever supported a business owner with daily operations?