Marketing Virtual Assistant

About Us:

We are a performance-driven media buying agency helping eCommerce brands and service-based businesses grow through paid ads. We’re looking for a proactive and creative Virtual Assistant to support our marketing, outreach, and operations — someone who thrives on organization, execution, and learning.

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Your Responsibilities:

???? Lead Generation & CRM Management
• Use tools like Apollo, Google, and LinkedIn to research and build lead lists
• Organize and maintain lead pipelines using Google Sheets CRM
• Prepare and assign daily lead sheets for setters
• Keep track of lead statuses, follow-ups, and notes

???? Outreach Support
• Manage engagement via business social accounts (IG, LinkedIn, Threads)
• Interact with target profiles via DMs, comments, and likes
• Help maintain outreach tracking logs and analytics

???? Content Creation & Repurposing
• Repurpose long-form content into short-form clips for IG Reels, TikTok, and Threads
• Design static content (carousels, quote graphics, announcements, etc.) using Canva
• Schedule and publish content across platforms

???? Email Marketing Support
• Assist in drafting and formatting weekly newsletters
• Upload lists and segments to email platforms (Klaviyo, Mailchimp, etc.)
• Maintain newsletter content calendar
• Help write short-form email content and performance summaries

???? Admin & System Support
• Update internal SOPs and workflows in Notion
• Track KPIs and task completion
• Stay on top of deadlines and make sure deliverables are done

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Requirements:

? Fluent in English (written and spoken)
? Excellent design sense and content formatting (experience with Canva)
? Able to follow SOPs and complete tasks on schedule
? Extremely organized and detail-oriented
? Familiar with email tools (Mailchimp, Klaviyo, or similar)
? Comfortable learning new systems and tools

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Bonus Skills (Nice to Have):
• Prior experience working with a media agency or in a VA role
• Understanding of paid ads (Meta/Google) or email marketing
• Experience with scheduling tools (Buffer, Later, Metricool)
• Video editing (CapCut, Descript, or similar)

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How to Apply:

Please send the following:
1. Your resume
2. A short introduction (typed or Loom/voice note)
3. Links to any content, design, or social media work you’ve done
4. Answer: What is your favourite colour?