Legal Administration Assistant

We are seeking a highly organised and detail-oriented individual to join our esteemed legal team as an Administrative Assistant. The ideal candidate will play a crucial role in supporting our legal professionals and ensuring the smooth and efficient operation of the legal department.
Responsibilities:
Administrative Support:
- Provide administrative assistance to legal professionals, including collating documents, assessing files and handling correspondence.
- Prepare and proofread legal documents, correspondence, and reports.
- Maintain and organise electronic and physical filing systems.
Communication and Coordination:
- Act as a liaison between legal tea ---------- mbers and external parties, including clients, opposing counsel, and court personnel.
- Manage incoming emails, and inquiries, directing them to the appropriate tea ---------- mbers.
Document Management:
- Assist in drafting, editing, and formatting legal documents, contracts, and agreements.
- Coordinate document production and distribution, ensuring accuracy and confidentiality.
Calendar and Deadline Management:
- Maintain and update legal professionals' calendars, ensuring deadlines and court appearances are accurately tracked.
- Assist in monitoring and managing court deadlines and filing requirements.
Legal Research:
- Conduct preliminary legal research under the guidance of legal professionals.
- Compile and organise relevant legal resources and information.
Billing and Expense Management:
- Assist in tracking and managing legal expenses and billing activities.
- Prepare and process invoices, ensuring compliance with billing guidelines.
Ideally you will have experience in:
- Proven experience as an administrative assistant or in a similar role, preferably within a legal setting.
- Proficiency in Google Suite, Slack and CRM tools.
- Exceptional organisational skills and attention to detail.
- Excellent written and verbal communication skills - Including the ability to communicate with customers over the phone.
- Ability to handle sensitive and confidential information with discretion.
- Familiarity with legal terminology and processes is a plus.
Attributes:
- Team player with a positive and proactive attitude.
- Ability to multitask and prioritise assignments effectively.
- Strong problem-solving skills.
- Adaptability in a fast-paced legal environment