Admin Officer- Shiftcare

We are looking for a proactive and detail-oriented virtual assistant to help manage day-to-day admin, scheduling, and documentation tasks for our disability care business, Quest Collective using the software ShiftCare. We’re looking for someone who is:
    •    Detail-oriented
    •    Process-driven
    •    Can follow SOPs
    •    Strong written and verbal English
    •    Self-managing

???? Job Title: Executive Virtual Assistant (Shift Care & Admin)
???? Hours: 15-20 hours/week
???? Pay: Up to $10-15 AUD/hr
???? Remote | Preferably PH-based (English fluency required)

???? Responsibilities:
    •    Manage shift bookings inside ShiftCare (or similar platform)
    •    Upload documents and maintain client files
    •    Handle HR admin and onboarding documentation
    •    Coordinate calendars and scheduling
    •   ??Email and message management
    •    Weekly reporting and updates to founder
    •    Making sure shifts are accurate weekly to push to Xero to invoice clients

? Requirements:
    •    Exceptional written and spoken English
    •    Previous experience with scheduling or admin systems (e.g. ShiftCare, GDrive, ChatGPT, Go High Level, etc.)
    •    Detail-obsessed — nothing slips through the cracks
    •    Self-starter: You figure things out and move things forward
    •    15-20 hours/week to start, with potential to increase
    •    Must be available for quick daily check-ins (async or live)

To Apply:
Send a 1–2 minute video introducing yourself and tell me:
    •    Why you’d be a great fit
    •    What similar roles you’ve done before
    •    Your favorite tool for managing your time