Part-Time Bookkeeper & Admin Assistant

About the Role:

We’re looking for a highly organized and reliable Bookkeeper & Admin Assistant to help us get our financials and backend operations in shape.

You’ll be responsible for cleaning up our accounts in QuickBooks, organizing all past receipts and expenses since we launched in March 2024, and preparing reports for our accountant in Singapore.

On top of that, you’ll support us with general admin tasks — keeping our Google Drive files organized, naming conventions consistent, and helping ensure nothing falls through the cracks.

Responsibilities:

- Set up and maintain QuickBooks for GetDoof’s financial tracking
- Organize all past receipts, invoices, and expenses from March 2024 onwards
- Reconcile transactions across Shopify, Stripe, and business bank accounts
- Prepare P&L and balance sheet for our accountant
- Track and report on best-selling items and sales trends from Shopify
- Provide a simple summary report at the end of each month
- Organize and maintain our Google Drive (folders, naming conventions, access)
- Handle light admin duties such as file naming, document storage, and digital recordkeeping

Requirements:

- Proven experience with QuickBooks Online
- Strong organizational and documentation skills
- Familiarity with Shopify reports and analytics
- Experience working with early-stage startups is a bonus
- Comfortable managing Google Drive and cloud-based file systems
- Able to work independently and meet monthly reporting deadlines
- Preferably based in Singapore or familiar with Singapore accounting

Bonus:

- Experience working with E-commerce brands
- Understanding of basic GST/tax practices in Singapore
- Can advise on best practices for expense tracking and categorization

What We’d Love to See:

If you have a preferred structure or system you typically use to handle bookkeeping and admin cleanup (e.g. how you name files, sort receipts, or report sales), please share it with us! We’d love to see how you approach getting things in order.