Real Estate Admin - Property Management

We are a growing U.S.-based real estate investment company managing a portfolio of rental properties. We’re looking for a highly organized, detail-oriented Admin VA who can own critical back-office operations — including utility tracking, Section 8 communication, insurance/rental license compliance, and bookkeeping via QuickBooks Online.
You’ll be the right-hand person keeping our systems clean, current, and running smoothly. This is a long-term, full-time role with growth potential.

? Responsibilities:

???? Administrative + Compliance Tasks
Maintain our master property spreadsheet (leases, mortgages, utilities, licenses, insurance)

Ensure all insurance policies, licenses, and documents are current

Monitor and renew rental licenses and GAS landlord program

Organize Google Drive folders (deeds, leases, inspections, insurance, etc.)

Manage utility transfers for tenant move-ins/move-outs

Pay monthly utility and maintenance vendor bills

Monitor and sort Anytime mailbox (virtual mail)

???? Section 8 Coordination
Submit tenant vouchers

Communicate with tenants + Section 8 agencies until move-in

Track and manage Section 8 inspections and lease renewals

???? Bookkeeping Tasks
Use QuickBooks Online to:

Track income and expenses by property

Reconcile monthly bank statements

Categorize transactions accurately

Provide monthly financial reports

Record rent payments and follow up on missing tenant payments

???? Requirements:
2+ years experience in virtual assistant or real estate admin work

QuickBooks Online proficiency (you’ll be tested)

Strong Google Sheets/Excel skills (formulas, organization, etc.)

Excellent written English (C1 or higher)

Self-starter with strong attention to detail

Comfortable following structured SOPs and checklists

High-speed internet + computer backup

Quiet work environment

???? Preferred Experience:
Experience working with U.S. real estate or property management companies

Familiarity with Section 8 processes (a plus, not required)

Experience managing utility accounts (water, gas, electric)

???? Schedule:
Full-time, 40 hours/week (EST)

Long-term only — looking for someone to grow with us