Part-Time Virtual Assistant – Admin & Client Support (Online Fitness Coaching)

I am looking for a reliable, detail-oriented Virtual Assistant to join my high-performance online coaching. This is a part-time role (10–15 hours/week) where you’ll play a key role in keeping our operations smooth and our clients engaged.

If you’re organized, creative, and want to work with a mission-driven brand that helps people transform their lives—you’ll love this role.

???? Responsibilities:
You will be trained and supported in all tasks. Key responsibilities include:

? Updating client touchpoints in Hubspot for non-responsive or inactive clients

? Tracking and documenting missed client check-ins while keeping account notes accurate

? Writing and sending personalized, reflective notes to clients in Trainerize each week to keep them encouraged and engaged

???? What We’re Looking For:

Excellent, proficient, written English (tone matters—warm, clear, and human)

High attention to detail and follow-through

Organized and responsive

Comfortable working with Google Docs/Sheets, Hubspot (or CRM experience), and learning new tools via video

Reliable internet connection and ability to meet weekly deadlines

Thrive in a high-paced, elite environment

???? Work Hours & Compensation:

? 10–15 hours per week

???? [$11.50/hour USD] depending on experience (paid via Wise or PayPal)

???? Flexible schedule with some overlap during the hours of 1:00 PM Central Standard Time and 4:00 PM Central Standard Time for communication

???? Potential for growth if you thrive in the role

???? Bonus If You Have:

Experience using Hubspot or other CRMs

Creative writing or social media engagement experience

Familiarity with fitness, wellness, or coaching industries

???? To Apply:
Please send the following:

A short introduction (voice matters—let me feel your personality)

A sample message you might send to a client who missed a check-in (something warm, encouraging, and reflective)

Your resume or list of relevant experiences

Your ideal weekly schedule and availability

Please submit the following with your application email:
Tell me about a time you followed instructions closely but also added your own creative touch. How did it go?