Executive Assistant & Project Manager

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Executive Support & Strategic Execution
Serve as a true right-hand to the CEO; owning administrative, operational, and research tasks that allow her to focus on vision and growth, and to lean on you.
Run point on scheduling, inbox management, and time prioritization so the CEO can focus on high-impact work
Triage daily noise and surface only the most urgent updates with clear context and proposed next steps
Maintain calm and clarity in high-pressure situations; act as a thought partner, not just a task-taker


Company-Wide Accountability & Performance Tracking
Monitor KPIs and hours worked across departments using tools like Time Doctor and Asana; identify red flags early and take action to fix it with team.
Track weekly progress across every project, tea ---------- mber, and department, and follow up directly where delays occur
Lead friendly but firm check-ins with tea ---------- mbers falling behind; escalate to the CEO only when necessary
Deliver weekly public performance updates to the team, celebrating wins, acknowledging delays, and reinforcing high standards
Help tea ---------- mbers stay aligned to long-term goals, weekly milestones, and personal growth targets
Review weekly huddle KPIs, go into the weeds to check all data is 100?curate added by team, review end of week reports and compare to asana.


Organization & Project Management
Keep Asana perfectly updated; manage timelines, subtasks, dependencies, and deadlines
Proactively shift timelines, realign resources, and remove blockers to keep progress moving across departments
Maintain detailed documentation on project status, key responsibilities, and who owns what across the company
Proven ability to ensure end-to-end data accuracy by proactively identifying and resolving issues such as missing costs, broken links, or incorrect formulas before they impact reporting.
Conduct ad hoc research tasks for the CEO, from competitor audits to product development research, with speed and accuracy