Commercial Rea Estate Admin

Commercial Real Estate Executive Admin (Virtual Assistant)

Full-Time | Remote | Long-Term

We are a fast-paced U.S.-based commercial real estate brokerage seeking a creative, organized, and driven Executive Admin to support our marketing and operations team. You will play a vital role in preparing high-quality marketing materials, managing transactions, and handling follow-ups with prospects.

Key Responsibilities:

1. Marketing & Design:

Prepare visually appealing and well-organized Offering Memorandums (OMs), pitch decks, and presentation sheets using Canva, PowerPoint, or Adobe.
Create infographics, property highlight visuals, and polished documents for client presentations and listings.

2. Social Media Management:

Help manage and schedule posts across platforms like Instagram, LinkedIn, and Facebook.
Create graphics and basic captions to support listings and branding.

3. Email Follow-Ups:

Draft and send professional follow-up emails to investors, brokers, and property leads.
Track responses and update CRM accordingly.

4. Deal & Document Management:

Organize folders, contracts, and due diligence documents for ongoing transactions.
Assist in keeping timelines and files clean and up to date.

5. Property Research & Analysis:

Help gather property data, tenant info, rent comps, and apply inputs to basic underwriting models.
Training provided — no advanced finance experience needed.

6. CRM & Workflow Support:

Keep our lead lists and deal pipelines organized.
Track email opens, property interest, and buyer activity.

Requirements:

Excellent written English and attention to detail
Strong design skills (Canva, PowerPoint, or Adobe preferred)
Highly organized with a proactive attitude
Familiar with social media platforms and posting tools
Comfortable working with spreadsheets and Google Workspace