Experienced Executive Assistant

About Us
We are a growing business based in New Jersey, committed to operational excellence and strategic growth. Our CEO plays a pivotal role in steering the company’s success and is seeking a reliable, high-performing Executive Assistant to help streamline day-to-day responsibilities. This is an exciting opportunity to work closely with leadership in a fast-moving, entrepreneurial environment where your contributions will have a meaningful impact.

Position Overview
The Executive Assistant will provide high-level administrative support to senior executives, ensuring the efficient operation of the executive office. This role requires a proactive, detail-oriented professional with exceptional organizational and communication skills, capable of managing competing priorities in a dynamic, fast-paced setting.

Key Responsibilities
Executive Support: Manage and prioritize executive calendars, schedule meetings and appointments, and ensure optimal use of time.

Communication Management: Act as the primary liaison for the executive office, managing emails, calls, and correspondence with professionalism and discretion.

Meeting Coordination: Organize and support internal and external meetings, prepare agendas, take detailed notes, and track action items to completion.

Document Preparation: Draft, edit, and format reports, presentations, and internal communications with accuracy and attention to tone and branding.

Project Management: Assist with key projects by tracking deadlines, deliverables, and progress; coordinate with internal teams to drive execution.

Event & Logistics Planning: Plan and coordinate executive events, off-sites, and team functions, handling logistics, vendors, and materials.

Confidentiality: Manage sensitive information with the highest level of discretion and professionalism.

Problem Solving: Anticipate needs, identify issues before they arise, and present thoughtful, efficient solutions.

Qualifications & Skills
5+ years of experience as an Executive Assistant or in a senior-level administrative support role.

Exceptional organizational skills with the ability to multitask and meet tight deadlines.

Strong written and verbal communication abilities with a high degree of professionalism.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); adept at managing calendars, scheduling tools, and digital collaboration platforms.

Excellent interpersonal skills and the ability to engage with stakeholders at all levels.

Self-motivated, dependable, and capable of working independently as well as part of a team.

High emotional intelligence, integrity, and discretion.

Adaptable and solution-oriented, with a positive attitude and a growth mindset.